Account Payables Accountant at Starsight Energy

Job Summary

• The Accounts Payable Officer’s primary role is to assist the Financial Manager in the administration of the company’s AP and other financial accounting responsibilities. Good management decisions rely heavily on the accurate and timely presentation of financial information. As such, the overall financial health of the company is supported in this area through the delivery of effective accounts department services. The role is to be performed with high standards of service to external and internal stakeholders.

Responsibilities

Accounts Payable Function

• Processing of creditors’ invoices
• Raising of payments vouchers and ensuring proper authorisations
• Manage and reconcile vendors’ accounts
• Manage and reconcile Staff advances and retirements 
• Manage and reconcile office petty cash
• Communicate with creditors regarding payments and their outstanding accounts
• Prepare weekly payment report

Administrative Functions

• Posting of financial transactions
• Filing paperwork
• Management of Finance filing system
• Serve as an interface between various departments

GL Functions

• Daily posting of financial transactions
• Supports month-end, quarter-end, and year-end accounting closure processes.
• Ensuring transactions are properly recorded and accounted
• Conducting regular ledger reconciliation
• File and maintain all journal entries for record purposes
• Analysis and reporting of expense variances and fluctuations
• Prepare Bank reconciliation
• Investigate and resolve discrepancies on time
• Preparation of relevant schedules as may be required(accruals , prepayments etc)
• Prepare accurate vendor aging report
• Monitor and reconcile intercompany transactions.

Compliance Activities

• Filing and remittance of VAT returns
• Filing and remittance of NSITF returns
• Processing and remittance of WHT
• Proper WHT deductions
• Ensure timely collection of WHT credit note and reconcile with WHT Receivables

Diesel administration

• Prompt processing of diesel supply request
• Processing of diesel supply payment as at when due
• Regular update of diesel supply/consumption report
• Negotiate and obtain most competitive price for diesel

Other tasks where required

• Preparation of routine reports as may be required for audit purpose
• Assist in providing supports during all audits
• Other tasks as may be directed by the Financial Controller

Requirements

• B.Sc. in any Social or Management Science Course 
• 3-5 years’ experience in Account Payables
• Good overall knowledge of accounting, reconciliations and administration
• Good control of Microsoft excel functions
• Accounting professional from ACCA, ICAN, CIMA and related finance accreditations is an added advantage
• Ability to use ERP is an added advantage.

Competencies

• Excellent Communication skills, both written and oral
• The ability to liaise with internal and external stakeholders locally and globally
• The ability to create detailed reports, and presentations 
• A confident professional who can work using their own initiative, implanting ideas to reduce cost and improve efficiency
• Excellent team player, with and the ability to work with a team to meet the corporate objectives of the organisation.

Key Performance Indicators

• Accurate deduction of relevant taxes and ensuring an error-free payment.
• Zero penalty charge on late remittance other than delay caused by cashflow
• Minimum complaints from vendors regarding delay in response
• Ensure all ERP related issues raised by staff are attended to on time
• Delivery of assigned reconciliation schedules for month end by day 2 of the subsequent month
• Weekly payment run to be completed by Thursday every week
• Send circularisation letter to major vendors by last week of every quarter and follow up for response and reconciliation. 
• Reconciliation report to be available by end of the subsequent month.
• No of invoices missed per month (% of overdue payment)
• Accurate and up to date report and aging on vendor balance
• At least one job related training per annum
• Openness to new ideas and creation of time to coach junior staff.