Account Payable Officer at Pragmatic Technologies

Job Summary 

• The purpose of the job is to ensure prompt and proper verification of payables and suppliers’ invoice and to properly plan, prioritize and program payables to meet the company’s financial obligations and for ease of the company’s cash flow needs.

Task and Responsibilities 

• Collection of cash and cheques from customers and issuance of receipts for such sales transactions.
• Ensuring cash and cheques from customers are lodged to the bank through the dispatch riders.
• Preparation of daily treasury report for Head Office and the showrooms.
• Confirmation of customers lodgements and funds transfer to the bank before issuance of receipt for the transaction.
• Confirmation of cheques issued to suppliers, clients and third-party beneficiaries for payments to them to avoid cheques being returned or dishonoured.
• Preparation of sales receipt for customers.
• Issuance of cheques for payment of account payables while also prioritizing the payments to ensure the organization’s financial liquidity.
• Filling and application of e-Form M for orders placed to our suppliers.
• Computation and preparation of monthly VAT remittance schedule and filling of monthly VAT returns form.
• Issuance of cheques for the remittance of other statutory deductions such as PAYE, NSITF, Pension Fund, ITF, etc.
• Approval and authorization of petty cash transactions and material return or requisition forms in the absence of the Finance Manager.
• Confirmation of bank transactions to sales team members and liaising with the showroom personnel on finance-related matters.
• Stock taking and inventory reconciliation at the sales outlets.
• Relationship management with bank account officers.
• Assists with logistics functions such as the application of Form-M, confirmation of shipping documents, clearing of shipments, etc.
• General ledger reconciliation.
• Assist with logistics functions such as the application of Form-M, confirmation of shipping documents, clearing of shipments, etc.
• Assist with the preparation of monthly schedules for pension, VAT and WHT tax remittances when the need arises.
• Confirmation of customers transfers, collection of cash from customers, posting and issuance of receipt for such transactions when the need arises.
• Any other tasks as assigned from time to time.

Objective(s)

• To ensure day-to-day management of all payment cycle activities in a timely and efficient manner.
• Manages cashflow by completing payments and controlling expenses by processing, verifying and prioritizing invoices due for payment. Ensuring safety and security of cash receipts from customer.
• Timely reconciliation of branch inventory accounts by verifying and checking postings on outlet’s accounting system and ensuring the accounting system reflects the correct and true position of the outlets records as at the end of a period.

Goals / Performance Indicators

• Frequency and magnitude of errors and shortages.
• Timeliness and proactiveness in performing duties.
• Accuracy in record keeping and ease of retrieval.
• Customer satisfaction (internal/external)
• Compliance to accounts and finance regulatory standards (local and international).
• Support to the Head, Accounts to achieve departmental goals.
• Timeliness and quality of reports rendered.
• Achievement of departmental targets.
• Positive attitude to work.
• Adherence to company rules, policies and procedures.

Job Specification

• At least a bachelor’s degree or equivalent in Accounting and Finance with a relevant certification in a related field (ICAN/ACA/ACCA).
• 2-4 years of relevant and progressive experience.
• Great business communication (including written and verbal) skills.
• Expert presentation and interpersonal skills.
• Good carriage, professional appearance and outlook to work.
• Strong business ethics.

Competence Required
Skills:

• Strong business communication
• Strong technical skills
• Problem solving
• Strong interpersonal skills
• Strong business acume

Knowledge:

• Treasury Management
• Management and other reports.
• Budgeting
• International Financial Regulatory standards.

Attitude:

• Result Orientation
• Positive Mindset
• Self-Starter
• Hardworking
• Adaptive & Flexible
• Team worker
• Models company ideals.