Account Payable & Admin Officer at HR Manager

Introduction  

We are a creative design and interior company; providing space rearrangement, soft and hard furnishings, interior and exterior projects for homes, offices, schools and churches.

Role 

We are seeking an experienced Accounts Payable & Admin Officer to maintain processing and payment of vendor invoices accurately and in a timely manner.

Job Description

• Maintain petty cash accounts and log all outgoing disbursements.
• Create invoices and send to clients and follow up to ensure timely payment..
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Responsible for paying all sales tax on appropriate invoices and making a note of each tax payment made.
• Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.
• Reconcile payable reports each month to confirm that all amounts paid were accurate.
• Match Invoices with Purchase Order (if applicable).
• Send invoices to Manager for payment approval.
• Schedule pay runs based on standard company payment terms.
• First point of contact with Debtors chasing payment of invoices.
• Verify and process employee expense claims and manage the approval and payment process.
• Update and maintain vendor database in a timely manner.
• Perform reconciliations including supplier statement reconciliations.
• Support the month end process by providing supporting documentation for month end journals.
• Identify improvements to the accounts payable process
• Any other duty that may be assigned.

The Person 

The ideal candidate should have / be;

• OND in Accounting or Finance
• A minimum of 3+ years’ experience in Accounts Payable.
• Proficient with MS Office (Word, Excel, Power-point) and Accounting packages.
• Solid understanding of basic accounting and accounts payable principles
• Proven ability to calculate, post and manage financial records
• Accurate data entry skills
• Good understanding of tax matters.
• Naturally wired to be cautious and pay attention to details.
• Ability to build good relationships with vendors and suppliers
• Ability to prioritize and multitask
• High level of accuracy and attention to detail
• Excellent numerical and analytical skills in addition to excellent communication skills (verbal and written).
• Ability work as part of a broader team.
• Ability to work under demanding timelines and pressure.
• Dedicated, Disciplined and Committed to our goals.
• Self-motivated personality.
• Neat and well organized
• Live within the Victoria Island/ Yaba/ Lagos Island/ Lekki axis.
• Not more than 40 years old.