Account / Inventory Officer at Troop Pharmacy

Responsibilities

• Maintain and review financial records 
• Prepare monthly reports for proper statement 
• Correspond with suppliers and customers on payments 
• Oversee and track all organization transactions, expenses, payments
• Administer all accounts and budgets for the smooth running of the various sections  
• Creating and processing invoices 
• Cross-checking invoices with payments and expenses to ensure accuracy 
• Managing the company's accounts payable and receivable  
• Sending bills and invoices to clients 
• Processing refunds 
• Handling account inquiries from internal and external sources 
• Utilize the software to organize financial account informations  
• Perform internal audits on financial activities as necessary 
• Ensure the POS is reconciled daily and bring to notice if there is any discrepancy with the bank.
• Preparing purchase orders, receiving, storing, issuing the goods, managing the stock levels and giving out supplies from stock. 
• Coordinating regular stock taking in all branches. 
• Preparing the inventories, maintaining the stock records, using computerized systems for entering the records and being accountable for checking the supply invoices with purchase orders. 
• To oversee that the arrangement of goods has been done in an orderly system within the stock location system so that stock can be stored easily and retrieved whenever there is a requirement 
• You are responsible for preparing the reports on adjustments done to inventories that may be damaged, spoilt, etc., and coordinating the purchasing, inventory and warehousing functions.
• Finding out sources of supply and responsible for obtaining quotes from the suppliers as well. 
• Maintaining record of receipts as well as issuance of items that are going out of the shelf to ensure accuracy and completeness. 
• Ensuring to get rid of surplus or obsolete stock. 
• To be involved in reconciliation of physical stock with the stock in the system.