Account Clerk at 7Eleven Consultancy Services

Job Overview

• The Account Clerk will a crucial role in the financial management of the organization.
• Reporting directly to the Executive Director, the Account Clerk is responsible for assisting in maintaining accurate financial records, processing transactions, and supporting financial reporting activities.
• This role requires meticulous attention to detail, excellent organizational skills, and a strong understanding of accounting principles.

Key Responsibilities
Financial Record Keeping:

• Maintain and update financial records, including ledgers, journals, and databases.
• Ensure accuracy and completeness of financial data by regularly reconciling accounts and bank statements.
• Organize and maintain physical and electronic financial files and documentation.
• Providing accounting and clerical assistanceto the accounting department

Transaction Processing:

• Process accounts payable and accounts receivable transactions promptly.
• Verify and reconcile invoices, purchase orders, receipts, and other financial documents.
• Verify and post details about transactions, such as funds received and disbursed, expense claims and advances on ERP.
• Prepare and process payment vouchers, checks, and electronic transfers as required.

Budget Monitoring and Reporting:

• Assist in monitoring budget expenditures and tracking financial performance against budgetary targets.
• Prepare financial reports, summaries, and analyses as directed by the Executive Director.
• Contribute to the preparation of program budgets and forecasts.

Financial Administration Support:

• Assist in the preparation of financial statements and reports for internal and external stakeholders.
• Provide support during audits by gathering necessary documentation and responding to auditor inquiries.
• Assist in implementing financial policies, procedures, and controls to ensure compliance with regulatory requirements and organizational guidelines.

Communication and Collaboration:

• Liaise with state officers to gather financial information and support out-station collaboration.
• Communicate effectively with vendors, Field Officers, and partners regarding financial matters.

Qualifications and Requirements

• Bachelor's Degree in Accounting, Finance, or related field preferred.
• Proven experience working in accounting or finance, preferably in an NGO or nonprofit environment.
• Proficiency in accounting software and Microsoft Office suite (Excel, Word, Outlook).
• Strong numerical aptitude and attention to detail.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills.
• Ability to work independently as well as part of a team.