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Creatrix Empire is a multimedia company that specializes in developing its design, from Company Logos to website design, from flyers to posters and its musical production capabilities, in order to promote sales of designs and music of its signed artists worldwide, from the onset of operations.
We offer a wide range of services from content managed CMS web...
Position Summary:
The Account/Admin Officer is responsible for overseeing all financial and accounting duties of the organization, which includes accurate financial record keeping, conducting market surveys, analyzing financial information, purchases and preparing financial reports, keeping assets records, and reconciling budget and expenses within the organization. This role demands that you organize and manage the organization's finance by assisting the CEO and the management in establishing the budget planning and financial control and procedures through which they shall be achieved, also he/she will be responsible for the day-to-day oversight and coordination of administrative and operational functions including office management, employee business services, procurement, front desk procedures and processes, and overall building management. As the Account Officer, you are responsible for overseeing all financial and accounting duties of the organization, which includes accurate financial record keeping, conducting market surveys, analyzing financial information, purchases and preparing financial reports, keeping assets records, and reconciling budget and expenses within the organization.
Required Qualification:
- Formal accounting qualifications (HND or BSc. preferred).
- Previous Accounting and Administrative role with a minimum of five years of experience in a structured organization.
Other Selection Criteria (skills, knowledge, and experience):
- Good numerical and analytical skills.
- Competency in using Word, Excel and payroll software.
- Sound organizational and time management skills
- Ability to evaluate, analyze and take critical decisions.
- Attention to detail and the ability to organize complex information neatly and accurately.
- Highly motivated with an ability to solve practical problems and follow written, verbal or other instructions.
- Demonstrated ability to prioritize and meet deadlines.
- Tactful and discreet at all times.
- Excellent oral and written communication skills.
- Superior interpersonal skills and in particular skills in building positive working relationships with a wide range of people.
- Keen attention to detail and the ability to organize complex information neatly and accurately.
- Highly motivated with an ability to solve practical problems and follow written, verbal or other instructions.
- Demonstrated ability to prioritize and meet deadlines.
- Tactful and discreet at all times.
- Sharp analytical and critical thinking skills.
- Demonstrated communication skills with an ability to remain calm under pressure particularly when responding to people who may exhibit difficult behaviors or have poor communication skills.
- Knowledge of principles and techniques employed in effective office administration and management.
- Ability to make independent decisions as well as to prepare reports and statements.
KEY RESPONSIBILITIES:
Customer Invoicing and Receipting
- Invoice customers on a timely basis.
- Capture debtors’ payments.
- Issue customer statements on a monthly basis.
- Follow up on overdue debtors’ accounts.
- Ensure all suppliers invoices are appropriately authorized for payment, and captured daily.
- Make supplier payments in accordance to instructions from Management
Reconciliations of Key Accounts
- Reconcile all bank accounts on a daily basis.
- Conduct monthly reconciliations of all accounts to ensure their accuracy.
- Ensure all statutory returns are accurately submitted on due dates once they have been reconciled.
Payment and Financial Transactions Processing
- Prepare vouchers and cheques for the release of funds and procure logistics as approved.
- File payment vouchers and receipts and keep soft copies of all payments and receipts using Excel or any accounting software.
- Ensure maximum compliance of tax laws, especially with withholding taxes in all purchases.
- Ensure the prompt and accurate processing of income and expenditure transactions.
- Ensure that the purchases and payments, and credit control systems are kept under regular review, and recommend and implement improvements.
- Ensure that the organization’s income is promptly collected, accounted for and secured.
- Process employees pay in accordance with administrative requirements.
Budgets and Financial Statements
- Assist in preparing and maintaining annual budgets.
- Prepare monthly financial statements and reports as required.
- Calculate and issue financial analysis of the financial statements.
- Maintain an orderly accounting filing system.
- Comply with local government reporting requirement.
- Provide information to external auditors for the annual audit.
Other
- Capture and reconcile petty cash accounts.
- Provide clerical and administrative support to management if required.
- Produce balance sheet, profit and loss and project summary reports as required by the Management.
- Follow up outstanding debts, maintain records and provide reports as required.
- Ensure that all financial records are accurate and timely for end of financial year audits.
- Assist with office projects from time to time – providing specific book-keeping support, research and report writing, etc.
- Comply with general office policies, procedures, and all legal requirements.
- You may need to perform other reasonable duties which are not listed in this position description from time to time to meet our business and operational needs.
- Perform other duties as assigned by the Management.
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