Warehouse/Procurement Manager at Millard Fuller Foundation

Location: Masaka, Nasarawa
Job Type: Contract (Renewable)
Job Field: Building and Construction

Job Description:
Direct procurement, receiving, warehousing and distribution of site materials;
Oversee the efficient receipt, storage, value-adding servicing and dispatch of a wide variety of site products/items/goods.
Ensure productivity targets are achieved and that all procurement & warehouse processes are running smoothly and promptly.

Key Performance Areas:

• Strategically manage stores and warehouse in compliance with company’s policies and vision
• Managing warehouse, overseeing, receiving, warehousing, distribution services and maintenance operations
• Liaise with clients and suppliers; establish procedures, priorities, schedules, surveillance, and coordination of all procurement activities.
• Manage and control inventory levels by conducting physical counts; reconciling with data storage system.
• Safeguard warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Maintain physical condition of warehouse by inspecting equipment; issuing work orders for repair and requisitions for replacement.
• Complete warehouse operational requirements by scheduling and assigning employees; following up on work results.
• Maintain standards of health and safety of the warehouse
• Produce reports and statistics regularly (IN/OUT status report, dead stock report, aging and ending balance of each item in warehouse, etc.)
• Receive feedback and monitor the quality of services provided; ensure that the products and supplies are high quality
• Maintain warehouse staff by training subordinates, coaching, counseling, planning, monitoring, and appraising job results.
• Comply with federal, state, and local warehousing, material handling, and shipping requirements
• Estimate and establish cost parameters and budgets for purchases;  ensure compliance to project budgets and provide analysis of deviations
• Maintain accurate records of purchases and pricing
• Create and maintain good relationships with vendors/suppliers
• Review and analyze all vendors/suppliers, supply, and price options; negotiate the best deal for pricing and supply contracts
• Develop plans for purchasing equipment, services and supplies
• Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
• Issue purchase orders for procurement and expedition of materials and equipment for jobs
• Develop and implement new purchasing strategies to deliver ongoing cost reductions and process
• Establish new relationships with subcontractors and suppliers to ensure adequate resources for all projects and to continually improve pricing and quality of work
• Approve the ordering of necessary goods and services
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Control, spend and build a culture of long-term saving on procurement costs
• Contribute to team effort by accomplishing related results as needed.
• Make professional decisions in a fast-paced environment
• Any other duties as may be assigned by the Executive Director, Projects.

Knowledge

• Hands on experience with warehouse management software and databases
• Advanced knowledge of warehouse & inventory management
• Strong knowledge of Warehousing key performance indicators (KPIs)
• Advanced knowledge of Procurement methods & techniques
• Appreciable knowledge of Spreadsheet application
• Basic accounting knowledge
• Expertise in warehouse management procedures and best practices
• Proven ability to implement process improvement initiatives
• Proven experience in procurement procedures
• Leadership skills and ability to manage staff
• Strong decision making and problem solving skills
• Excellent communication skills
• Strong organizational and time management skills.
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
• Experience in negotiations and networking

Requirements

• BSc or HND in Logistics, Supply Chain Management or Business   Administration
• Minimum of 7 - 10years’ experience in warehousing/procurement/Supply Chain Management