Personal Assistant at Hamilton Lloyd and Associates

Job Summary

• The Personal assistants shall support the work of MD to undertake a variety of administrative, clerical and managerial tasks.
• He/she shall provide personalized secretarial and administrative support in a well-organized and timely manner.

Job Responsibilities

• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• Liaising with staff, suppliers and clients
• Preparing letters, presentations and reports

Person's Specification

• Education: Degree in any relevant related course
• Experience : 3 - 5 years of similar work experience
• Proven work experience as a personal assistant

Additional Requirement:

• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills.
• Discretion and confidentiality