Secretary at Amaiden Energy Nigeria

Job Type: Contracts
Category: Others
Job Nature: Resident

Description

• Process all Mission Orders, flight tickets follow up and distribution for Resident Personnel
• Follow up Resident Personnel planning and weekly signature
• Prepare and retire expense notes for Personnel in the department
• Follow up Immigration / Green Card issues with the immigration Team
• Supervise, handle, sort and dispatch incoming and outgoing correspondences
• Format and assign chrono numbers to letters and dispatch accordingly
• Receive and confirm that all documents are in order before presenting them for signature
• Ensure proper online archiving of documents
• Disseminate and ensure good diffusion of information to all Gas Commercial personnel when required
• Liaise with media team when required to ensure Gas Commercial visibility
• Coordinate departmental driver for maximum efficience
• Organize order and storage of appropriate office supplies and maintain good records with Admin Assistant
• Purchase and manage Gas Commercial secretariat refreshments
• Manage meeting rooms requests for the department
• Manage floor cleaners to ensure a clean and hazard free environment
• Manage security access requests / temporary pass for Gas Commercial contractors
• Update Emergency Duty Call sheet
• Organize Gas Commercial team building and send forth events.
• Coordinate, schedule and organize the holding of meetings, seminars, conferences when required

Job Requirements

• Secretarial staff with 3-5 years experience in secretarial duties
• Good computer skills, Good work organization, Excellent communication skills.