Personal Assistant at Elevantix Consulting

Job Description

• We are recruiting for Personal Assistant to one of the Business Heads.

Job Scope

• Manage diaries, organise appointments, and control access to the executive.
• Arrange conferences, meetings, and travel reservations for the executive.
• Book and arrange travel, transport and accommodation.
• Remind the executive of important tasks and deadlines.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Take dictation in shorthand or by machine, and transcribe information.
• Conduct searches to find needed information, using such sources as the Internet.
• Implement and maintain procedures/administrative systems.
• Miscellaneous tasks to support the executive.

Desired Qualifications

• 3-5 years of experience as an Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organisational and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanour