Finance and Administrative Officer at iPark13 platform

Reports to: General Manager

Summary of roles & Responsibilities:

 The Finance & Administration Officer will be responsible for all financial and related administrative matters of Incubation Park, and will report to, and work closely with, the General Manager. In addition, the Finance & Administration Officer will partner with the General manager, and Board, to develop and strengthen strategies relating to finance and administration across the organization. The Finance & Administration Officer shall always act in accordance with Incubation Park constitution and policies.

The responsibilities of the Finance & Administration Officer will include:

• Responsible for all aspects of financial management and control.
• Effective financial reporting for iPark Garden, in a timely, accurate, relevant and informative manner.
• General administration.

Administrative Roles

• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Prepares employees for assignments by establishing and conducting orientation and training programs.
• Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Assisting with the administration of the High Performance programme (logistics, trials, costings, other)

Finance Role

• Maintaining accounts general ledgers.
•  Processing monthly payroll (ROI & NI)
• Management of cashflow and preparation of monthly cashflow projections.
• Preparation of quarterly management accounts for the Board, to include P&L/Balance Sheet and analysis of variances.
• Preparation of annual accounts to trial balance stage and liaising with external auditor.
• Preparation of annual budgets for submission and presentation.
• Management of Accounts Payable & Accounts Receivable.
• Liaising with banks for all finance matters.
• Administration of the organization’s insurance policy.
• Assisting, supporting and liaising with ipark health club members for membership registration.

Requirements for the position:

• Bachelor’s degree in any social sciences with 3years relevant working experience.
• Must have stamina to remain focused and resolute in regular stressful and tiring job conditions.
•  Must be self-motivated, adaptable, mature and resilient
• Must have good oral and written communication skills. Should be able to communicate effectively with top management, fellow managers, and subordinates and with the public. 

Skills:  Employee Relations, Budgeting, Payroll management, HRIS applications proficient, Pay roll expert, performance management strategies, inventory management, Training and coaching, Benefit administration/Logistics. Employment Law Knowledge