Confidential Secretary at Myjoy Food Industries Limited

REF: CS2018061

Job Description

• Receive and screen telephone calls and visitors, handling routine matters independently, providing information as appropriate and routing calls to the management.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Handle visitors/callers inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for clients, customers and other dignitaries.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Conduct searches to find needed information, using such sources as the Internet.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Order and dispense supplies.
• Provide services to customers, such as order placement and account information.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Carryout other duties that may be assigned to you periodically

Requirements

• HND/B.Sc. in Secretariat Studies/Office Technology or any relevant disciplines from a recognized University/Polytechnic
• Minimum of 3 years cognate experience preferably in manufacturing sector
• Proficient in the use of Microsoft word, Microsoft Excel, PowerPoint etc.
• Must be smart and honest.