Executive Assistant at Twin Star Industries Limited

Job Description

• We are looking for an Executive Assistant to CEO to provide high-level day-to-day support to the company CEO.
• Must be comfortable working cross-functionally in a fast-paced environment and able to pivot skills as needed.

Key Responsibilities

• Calendar management and scheduling - coordination of meetings with both internal team and external clients; greeting clients and setting up hospitality when needed.
• Daily briefings of priorities, schedule and commitments
• Prepare and send necessary meeting materials
• Creation of meeting agendas, meeting notes and memos as requested
• Filing and organization of CEO documents.
• Arranging all travel bookings including airfare, hotels and rentals
• Oversee projects as requested by CEO
• Personal errands and lunches
• Maintain and protect operations by keeping sensitive information confidential
• Management + tracking of CEO’s business contacts
• Compiling reports and company deliverable tracking
• Population of internal systems including the company project manage and CRM systems
• Research to assist with client communication as requested

Requirements

• B.Sc / HND in related discipline
• 2-3 years previous experience would be an advantage
• Age: 25-35 years old
• Candidates should be Female
• Should be prepared to work in Sango Otta, Ogun State and with good working knowledge of Lagos and its environs

Skills include:

• Proficiency in Microsoft Office Suite: Excel, Word and PowerPoint including formulas is a MUST
• Proficiency in email cloud services (Lotus notes, Google apps, Outlook, etc.)
• Proficiency in scheduling and to do apps like google calendars and Wunderlist etc is mandatory.
• Excellent organizational, communication and time management skills
• Ability to work in a fast-paced environment with evolving priorities
• Knowledge of advertising and media a plus
• Comfortable speaking to and receiving clients