Inventory Intern I at Management Sciences For Health - MSH

Job ID: 13-9996
Location: Abuja
Reports To: Inventory Specialist

Specific Responsibilities

• Preparing Delivery Acknowledgements and Service Completion Certificates;
• Posting Internal Requisition on the Quick Books Software;
• Receiving items from vendors into the store, post same on the QuickBooks and update the inventory records;
• Issuing items (by use of internal requisition) and update the respective inventory record;
• Tracking usages of stock supplies and curtail/report any incidence of abuse;
• Updating inventory control records on QuickBooks Software;
• Preparing Asset transfer documents;
• Preparing Charge-Back by Project report on monthly basis;
• Assisting in inventory stock count/reconciliation;
• Assist in the proper coding, labeling and branding of MSH Assets and equipment;
• Ensuring the stock level of materials does not fall below the predetermine level for continuous availability
• Assisting in arranging critical office equipment required for day to day functions;
• Assisting in office maintenance by supervising MSH’s contracted technicians;
• In the absence of the Operations Assistant, assist in receiving bills from statutory bodies and filing same;
• Assisting the Operations Assistant in sending hotel bills to finance for payment
• Performing other duties assigned to me.

Office / Facility Maintenance:

• Engaging MSH Contracted technicians (Electrician, Plumber or Carpenter as the case may be) for routine office maintenance and repairs;
• Ensuring that all electrical appliances and sockets are switched off at the close of each business day;
• Assisting in the smooth operation of the office 250kva generator by entering daily generator operations in the office generator log book;
• Preparing Purchase Request forms for the procurement of office and/or maintenance materials and for the engagement of service rendering vendors.
• Shorting down of the office generator.

Qualifications and Experience

• Minimum of one years’ experience in admin position with a Non-Governmental Organization
• University Degree in Accounting or equivalent certification from a Business Technical School.
• Experience as an Adimin statff or understanding of key aspects of facility management.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).
• Familiarity with the PEPFAR or interest in learning about public health issues
• Excellent writing and communication skillsAbility to work independently and as part of a team
• Strong organizational skills and ability to handle multitask
• Ability to respond to new challenges in a flexible and thoughtful manner