Acceptance Manager at IHS Towers

Reports To: Special Projects Head

Summary

• To hold the responsibility for accepting the completion of projects conducted by the Project Management Office after all necessary specification and standard checks have passed.

Responsibilities

• Thoroughly understand and communicate acceptance requirements for assigned projects to appropriate team members, and manage all requirements accordingly.
• Ensure team members have needed tools at all times to drive timely delivery of projects and provide timely feedback. Ensure adherence to predefined project timelines.
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
• Mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.
• Lead employees to encourage maximum performance and dedication.
• Ensure all teams are practicing the principles of collaboration, prioritization, team accountability and visibility.
• Drive internal resource optimization and create business case for external vendor support
• Allocate power auditors that are ready for Project Acceptance to site and drive project acceptance for maximum efficiency in terms of time and cost.
• Prepare and manage project acceptance plan. Ensure plan is adequately communicated to all stakeholders
• Review all PAC/FAC Documentation and ensure correctness and completeness while reinforcing acceptance process adherence
• Monitor and ensure submission of complete and correct PAC/FAC documentation for filing, including Lessons Learned Charter
• Convene weekly meetings with vendors to ensure timelines are adhered to and plans are executed as agreed.
• Assist Vendors to develop and implement strategies aimed at achieving IHS project objectives.
• Liaise with vendors’ Executive management to align their organizations’ activities to IHS project vision and goals.
• Mentor and develop vendor’s project leadership and teams and IHS project team.
• Ensure that IHS project strategies are implemented in alignment with the vision and goals of the organization.
• Forge and maintain good collaborative relations with vendors’ project team to provide synergy for the achievement of project goals.
• Devise remedial actions for any identified issues and conduct crisis management when necessary.
• Ensure adherence to the organization’s project expectations and long-term plans to established policies and deliverable guidelines.
• Use appropriate IT systems to keep track of resources and deadlines.
• Drive cost cutting opportunities for the organization without affecting project scope, quality and schedule.
• Provide strategic or otherwise assistance to other departments (operations, etc.) in the organization to achieve IHS vision and goals.
• Establish and maintain relationship with vendor management team, while representing IHS interests with them.
• Provide advice to top management on effective project management and best practices.
• Regularly analyse project variances and initiate corrective actions.
• Liaise as may be required with vendors’ vendors to align with IHS project goals and objectives to achieve deliverables.
• Proactively report on status of project acceptance on all sites assigned daily, weekly and as requested by supervisor using appropriate trackers.
• Conduct regular project and resource performance audits for both internal and external resource providers.
• Track progress and review project acceptance tasks to make certain deadlines are met appropriately.
• Ensure escalation matrix is adhered to on all projects.
• Track and monitor benefits realisation against planned targets.
• Promote communication between colleagues for the benefit of information flow and to curb any problems that arise
• Write and submit reports to the Special Projects Head in all matters relating to the acceptance of projects in PMO
• Manage relationships with partners/vendors
• Performs other appropriate duties as requested by Special Projects Head.

Requirements, Education & Experience

• 1st degree in Electrical/Electronic/Telecommunication Engineering or related discipline
• Professional certifications such as PMP and PRINCE2 would be advantageous
• Upwards of 10 years related experience in the Telecommunications Industry

Competencies:

• Project Management
• Capital Optimization
• Program Management
• Logistics Management
• Contracts Management
• Business Planning
• Financial Acumen