Executive Assistant to CEO at Jagal Group

Job Description

• The company is seeking a high caliber Executive Assistant to support the Chief Executive Officer.
• The position will ensure the Chief Executive's office is run efficiently and professionally whilst maintaining an exemplary administration service.

Main duties and overall responsibilities

• Provide comprehensive support to the Chief Executive Officer, and assist in their day to day operations
• Extensive and complex diary management
• Monitor the inbox and deal with incoming and outgoing correspondence in a proactive, professional and timely manner (follow up on replies, recommend action to be taken, draft responses, and filter to appropriate people)
• Co-ordinate extensive and complex international travel including preparation of itineraries and collation of documentation
• Produce all types of documentation including preparation of materials in advance of regular key meetings
• Recording, transcribing and distributing minutes of various meetings as required
• Organize all logistics for complex meetings, conferences and events, liaising with internal/external parties
• Preparing correspondence on behalf of the Chief Executive Officer, including formatting and producing typed letters and memos
• Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives and target dates
• Using process improvement approaches to all aspects of work; identifying and implementing efficient administrative practices and anticipating future support needs
• Project management of complex, global admin related tasks and events across different time zones
• Being knowledgeable about the company systems and processes to be able to work quickly and effectively

Desired Skills and Experience

• Bachelor's Degree in Business Administration, Legal or similar field of study
• Experience supporting Senior Executives, ideally within a large company
• Must have excellent command of English Language
• High attention to detail
• Excellent grammar and spelling
• Ability to handle sensitive and confidential information in a discreet manner
• Must have advanced Office, Word, Excel and PowerPoint skills
• Experience of formal minute taking
• Excellent organisational and administrative skills with the ability to plan ahead
• Strong interpersonal skills and ability to deal with individuals of any level
• A self-starter, able to prioritise workload
• A flexible approach to work
• Ability to work to deadlines and can assimilate information/instructions quickly
• Strong team ethic and collaboration skills
• Ability to demonstrate initiative.