Executive Assistant at Off-Field Concepts Limited

Reporting to: Chief Executive Officer

Job Description

• The ideal candidate is creative, proactive, adaptive, and should have the ability to win new business, stimulate and recognize market opportunities, maintain good relationships with clients; and make repeat sales.
• A good understanding of social and digital marketing is a plus.

Purpose of the position

• Off-Field is seeking a driven, outgoing and collaborative dynamic Executive Assistant to support the needs of the Chief Executive Officer and manage all administrative and office duties for Off-Field.
• The Executive Assistant will serve as the primary point of contact for all essential matters pertaining to the CEO, and act as a liaison between the CEO and clients and staffs.
• The selected candidate must display the ability to make executive decisions quickly, communicate effectively, and maintain professionalism.
• The ideal candidate is creative, proactive, adaptive, and assertive.
• Prior Executive Assistant experience or experience managing staff is preferred.
• Excellent verbal and written communication skills are a must.

Key Responsibilities & Duties

• Enhances executive’s effectiveness by providing information and operational management support; representing the CEO to others.
• Communicates clearly and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities
• Completes a wide variety of organizational support and conserves CEO’s time by reading, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications; preparing accurate and timely expense reports for travel
• Research and compile materials needed for meetings, calls, projects, etc.
• Maintains CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel; and coordinating with meeting attendees. Maintain calendar for appointments, calls, meetings, VIP visitors, key projects and follow-up tracking
• Majority of assigned work will be conducted during standard business hours; however, it is essential that the candidate must be available for early morning, late evening, and weekend work as required by the CEO.

Qualifications

• Bachelor’s Degree or Higher National Diploma (HND) preferred; candidates with OND or other certificate in Secretarial Studies may apply.

Work experience and skills:

• In addition to possessing a Bachelor’s degree or Higher National Diploma (HND), the Executive Assistant/Office Manager must possess excellent writing, organization and communication skills and advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• The position requires at least three years prior administrative experience but this may be waived for impressive fresh applicants.

Other Skills:

• Good design and presentation skills are an advantage. Also Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Organization, Time Management, and Travel Logistics
• Strong organizational and prioritization skills
• Efficiency and Attention to detail
• Strong interpersonal skills and the ability to interact and build relationships with all levels of management
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proactive and able to anticipate management needs
• Prior Experience may be an advantage
• A satisfactory pre-employment background check and drug screen will be required if an offer is made.
• The position is a Full-time position and is subject to a three (3) month probationary period.

Salary
Negotiated.