Practice Manager at Lohi Consulting

Job Purpose
To oversee all administrative and operational tasks and provide support to the partners by organising and managing the smooth and efficient running of the firm; and to be responsible for driving performance across the firm to deliver the strategic plan and ensuring best practice

Responsibilities

• Compliance & Professional Ethics
• Maintain the firm’s policies, procedures and ensure that all employees comply with both internal policies and ethics of legal practice
• Ensure continuing management and development of Standard Operating Procedures (SOPs)
• Working within all areas of the firm’s practice to foster a common strategic thrust on quality, client care and risk management and maintain strong relationships with all key stakeholders

Human Resources Coordination

• Advise HR and Partners on HR policies and work closely with them to understand and implement policies and procedures
• Oversee recruitment including drafting job descriptions, arranging & conducting interviews
• Oversee the onboarding process and distributing all new starter paperwork
• Monitor staff competencies in line with law firm’s requirements
• Develop and implement policies on issues such as working conditions, performance management, disciplinary measures and absence management
• Administer employee benefits
• Maintain employee files and ensuring all staff personal details are kept in a discrete and confidential manner.
• Assist the annual salary and bonus review process by updating payroll records, sending letters to employees and filing them in employee files
• Develop HR planning strategies with line managers
• Approve annual leave for employees in line with their contractual entitlements

Business development

• Manage content of website
• Assist with the preparation of templates for bidding/ tendering for new business opportunities
• Prepare budgets and annual plans to meet the objectives of the practice and the Partners

Office Administration

• Coordinate administrative staff to ensure that administrative tasks are effectively executed including the operations team consisting of HRExecutive, Accountant and Personal Assistant
• Convene and attend monthly management meetings and preparation of Agenda, Papers and minutes
• Convening and attending weekly/interim Management Meetings and preparation of Action List.
• Liaise with and manage the external contractors to ensure that matters requiring attention are dealt with in a timely manner according to the contract in place
• Liaising with Finance Manager to ensure Monthly Management Accounts are available

• Work with the external contractors to ensure that all areas of health, safety and environmental issues are properly governed and managed
• Advise on purchase and replacement of IT infrastructure and office equipment
• Procurement of suitable & cost effective equipment
• Work closely with the Finance & IT Administrator on management of the Firm’s IT
• Check completed documents for accuracy and quality
• Assign tasks to team members and ensure tasks are completed on time and in accordance with quality guidelines
• Carry out other assignments delegated by the Partners

Skills/Attributes

• Broad understanding of the requirements of a law firm
• Good verbal and written communication Skills
• Highly experienced in Human Resources
• Project management
• Documentation
• Knowledge of managerial best practice and standards
• Business writing
• Decision making

Experience/Qualification

• LLB, BL
• LLM advantage
• Minimum of fifteen years’ experience in a law firm