Purchase Officer at Solidarites International

Location: Maiduguri, (Borno State) with movements inside the state

Probationary Period: 1 month

Delocalized Status & Benefits: N/A

Contract Duration: 3 months, subject to renewal upon available donor funding.

Mission/Objectives: Purchase Officer

Responsibilities and Tasks:

• The purchase officer carries out the purchases for the programs and structure at mission level.
• He/she is one of the guarantors for implementing and respecting Solidarites International purchase procedures.
• He/she is responsible for filing and archiving logistics documents linked to purchases.

List of principal activities:

• Knowledge and monitoring of the market:
• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files

Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval  procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
• Ensure that the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
• Monitor and update IOFs electronically

Reporting/Capitalization:

• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders

Profile required:

• Training: Ordinary National Diploma in purchasing and supply, logistic, business administration or equivalent
• Languages: English, Kanuri, Hausa is a plus
• IT skills : Microsoft software practise (word, Excel)
• Professional experience: purchase and procurement, experience with NGO is a plus.
• Personal qualities : dynamic, organized, methodical, team spirit, meticulous