Receptionist/Executive Assistant at 478 Limited

Location: Ajah, Lagos

Job Description

• As a result of our strong growth and expansion, we always welcome CV's from young, dynamic, focused, results-oriented professionals who would like to join our team of excellence.
• We are currently looking for a Receptionist/Executive Assistant to be part of the team responsible and accountable for the smooth running of our administrative systems within the limits of requirements, specifications, costs and timelines.
• He/she will perform all reception duties to include greeting guests, answering phones and ensuring all front office procedures are followed. He/she will also provide administrative support to the organization’s Executive Directors as needed.
• The successful candidate will have improved skills, a proven professional experience and a detailed knowledge of Corporate Organization’s best practice processes and should be able to work in a team that will plan, coordinate, direct, and design Admin-related activities of the organization, as well as provide administrative direction and support for daily operational activities of the Admin department.
• If you would, then you need to apply for this job

Responsibilities

• Project a dynamic first impressions while greeting, engaging and assisting guests during their visit to the corporate office
• Answer and direct incoming phone calls and respond to questions for general information
• Ensure all guests are signed in and proper security protocol is followed
• Maintain the reception area and address visitor needs while waiting in the lobby (including providing beverages) creating an environment of hospitality
• Assist with clerical duties such as copying, faxing, filing, typing and collating
• Manage conference room calendars and schedule meetings
• Arrange travel itineraries and accommodations, manage calendars and complete expense reports through the expense management system
• Maintain office supplies & equipment
• Assist with new employee onboarding process, i.e. business cards, workstation preparation
• Act as Executive Assistant to the MD/CEO
• Coordinate Travel itineraries requests and schedules for staff
• Prepare and issue correspondence, marketing, and event invitations
• Submit maintenance requests and assists with related facilities management tasks
• Provide administrative support to the organization as needed, including special projects for executive management
• Perform other duties as may be assigned by the Head of Admin or the Director

Skills, Qualifications, Experience and Special Requirements

• HND or B.Sc Degree in English, Secretarial Studies, Business Administration or related fields
• Professional certification is added advantage
• Minimum of 2 years related experience
• Must have strong skills using Microsoft Word, Excel and PowerPoint
• Experience using Outlook for email and calendar management
• Ability to use various types of office equipment, including multiline phone system
• Experience using other automated tools for expense reporting or other applications
• Possess a solid work ethic, ability to multi-task in a fast-paced team environment, and enjoy going above and beyond duties, doing whatever it takes to keep things running smoothly and efficiently.
• Must be positive, professional and reliable, with excellent communication (verbal and written) and organization skills
• Exceptional customer service and sales skills
• Must be accurate, timely, and detail orientated with tasks
• Maintain a professional appearance
• Ability to maintain confidentiality with sensitive information
• Must be able to work independently and prioritize tasks
• Must be flexible if necessary to work an adjusted shift to ensure front desk coverage is maintained
• Excellent interpersonal, leadership and organizational skills.
• High-energy, relationship builder who is a natural social magnet
• A multi-tasker who has also demonstrated professionalism and good judgement
• Ability to handle confidential information professionally
• Flexible and a “Get Things Done” mindset who can remain calm in stressful situations
• Resourceful and Proactive in Office and Staff needs
• Excellent time management and organizational skills