Executive Assistant to the CEO at Deola Sagoe

Job Description
The executive assistant will provide high-level administrative and executive support to the Founder & CEO by conducting research, preparing reports, handling special projects & information requests, preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Key Elements of the role

• Report to the Founder & Chief Executive Officer
• Pro-active plan and manage the CEO’s time and appointments to enable the CEO focus on delivering strategic objectives and business goals
• Work in line with the CEO’s work habits and preferences
• Act as the central contact point for the CEO, screening telephone calls, enquiries and requests and handling them where appropriate
• Ensure that decisions and work is appropriately delegated in the absence of the CEO
• Review and attend to all forms of correspondence and communicate on behalf of the CEO
• Complete administrative and project related work delegated from the CEO
• Represent the CEO in a professional manner to internal and external clients
• Organize all travel logistics for the CEO as required
• Provide back-up administrative support to other members of the Senior Management team where other staff are on leave
• Coordination of Board Meetings dates and attendances including compilation and distribution of Board packs
• Ensure appropriate venue and equipment booking for events including refreshments where appropriate
• Act as a liaison with the Board Members/Directors where approvals and signatories are sought by the CEO on behalf of the business
• Set up and maintain annual calendar of meetings and events across the business
• Ensure the CEO is well prepared and has relevant documentation for meetings
• Prepare and distribute agendas, pre-reading papers and rooms for meetings
• Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
• Manage the practical and administrative requirements for organizational events as required

Desired Skills & Experience

• A good degree in a relevant field with at least 5 years of proven experience providing executive support in a structured organisation
• Experience in the retail industry or in a fast growing company is an advantage
• Excellent poise, presence, and presentation skills
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
• Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Able to see the big picture and provide useful and strategic advice and input across the company and on the executive team
• Highly professional and ethical with ability to maintain confidentiality
• A strong change agent and communicator
• Excellent people management and development skills
• Possess excellent leadership and business partnering skills to achieve results through organisational resources
• Demonstrated process improvement skills
• Ability to coordinate external partners
• Self-starter with mature analytical skills and ability to work under pressure
• Innovative and forward thinking, with a track record of executing new ideas
• Excellent organisational skills
• Good negotiation and persuasion skills
• A good working knowledge of Microsoft Office tools such as Word, Outlook and Excel

Compensation & Benefits

• N2m – N2.4m (Gross Annual Income)
• Medical Insurance
• Pension Contribution
• Telephone Allowance