Manager - Grants Administration at APIN

Job Description

• This position will support the Grants Administration/Compliance department to coordinate all financial activities associated with developing, managing and monitoring of sub awards agreements including budgets according to CDC and other donor rules and regulation as applicable.

Job Task

• Work with the Associate Director to facilitate grant efforts, including grant approval process and post-award compliance
• Identifying compliance gaps and/or risks such as differences between donor and internal APIN policies and procedures and work closely with the donors to resolve same
• Tracking grant contract and sub-contract compliance.
• Maintain a budgetary control system to monitor grant budgets vs expenditures and advice management on variances and corrective actions required.
• Assist in developing outlines, timelines and budgets templates for grants according to funding guidelines
• Building of capacity of partner staff in grants/contract compliance through formal training, on-the-job support and monitoring and mentoring
• Conducting timely assessment of Sub-Contractor financial management capacity and ability to adhere to any specific donor requirements and develop related action plan to address any capacity and/or system gaps
• Maintains necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.
• Ensure that grant financial reports are timely and accurately prepared in the required formats
• Researches information and data necessary for grants sourcing and reporting.
• Coordinating the timely submission of bid proposals in response to grant award opportunities
• Edits and organizes grant documents written by other staff and departments.
• Disseminates information on funding opportunities and compliance requirements to appropriate departments
• Monitors outstanding grant proposals. Follows up with funding agency as necessary.
• Researches new funding opportunities available through local private and corporate foundations.
• Performs any other duties as may be assigned by Supervisor.

Qualification and Experience

• B.Sc or HND in Accounting or any related discipline, with relevant professional qualification (ACA or ACCA) and a minimum of 8 years’ experience in audit function of a standard organisation, preferably in an international CDC/USAID funded NGO.