Logistics Assistant at Terre des hommes Foundation (Tdh)

General Objectives

• The logistics assistant supports the logistician in implementing and supervising all logistical activities. In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the logistician in his/her absence.

Responsibilities and Tasks
Management of Supplies:

• Update price lists and vendor databases
• Control Tdh purchase procedures
• Verify and process quote requests and purchase requests/purchase orders
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of Vehicle Fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles

Management of Equipment/Telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and Monitoring of IT Equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of Stock/Premises:

• Supervise the maintenance and securing of warehouses
• Carry out regular stock checks and physical inventories
• Ensure/Supervise the basic maintenance of premises (office and guesthouse)

Human Resource Management:

• Assist in the recruitment process and in evaluating the members of the logistical team under his/her supervision
• Establish team schedules in conjunction with the logistician
• Ensure or assist with logistical training

Mandatory Requirements
Education Degree:

• Good knowledge of purchase procedures in general.

Work Experience:

• Previous relevant experience in a logistic function and preferably in an NGO

Knowledge & Skills:

• Good analytical and writing skills

Computer Skills:

• Good knowledge in Microsoft Office Pack (Excel and Word and computer sciences).

Language Skills:

• Fluent in local languages and in English, (speaking/reading/writing).

Other:

• Knowledge of humanitarian actors/Good management and pedagogical skills

Assets
Other knowledge:

• with NGO' rules, procedures and regulations

Interest:

• Work in relief sector
• Strong motivation to help people in needs
• Transversal skills
• Honest and trustworthy
• Reliable, rigorous and well organized
• Motivated and dedicated this/her job
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure
• Able and willing to learn to extend his/her scope of work
• Able to manage priorities, take initiatives and work without constant supervision