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  • Posted: Sep 20, 2017
    Deadline: Not specified
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    Drudge Energy Limited is full-service energy trading company engaged in the trading and marketing of petroleum products and providing support services to exploration and production companies. We provide a broad spectrum of energy solutions - marketing, distribution, services, logistics and Oil and gas project consultancy to clients and partners around the wo...
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    Office Manager

    Job Functions: Accounting/Auditing Administrative Human Resources

    Job Description

    • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
    • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
    • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
    • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
    • Completes operational requirements by scheduling and assigning employees; following up on work results.
    • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
    • Maintains office staff by recruiting, selecting, orienting, and training employees.
    • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
    • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
    • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
    • Contributes to team effort by accomplishing related results as needed.
    • Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
    • Manage online and paper filing systems
    • Develop and implement new administrative systems, such as record management
    • Record office expenditure and manage the budget
    • Organise the office layout and maintain supplies of stationery and equipment
    • Maintain the condition of the office and arrange for necessary repairs
    • Organise and chair meetings with staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this
    • Oversee the recruitment of new staff, sometimes including training and induction
    • Ensure adequate staff levels to cover for absences and peaks in workload, often by using temping agencies
    • Carry out staff appraisals, manage performance and discipline staff
    • Delegate work to staff and manage their workload and output
    • Promote staff development and training
    • Implement and promote equality and diversity policy
    • Respond to customer enquiries and complaints
    • Review and update health and safety policies and ensure they're observed
    • Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
    • Attend conferences and training
    • Manage social media for your organisation

    Education
    Bachelor's or Master's Degree in :

    • Accounting, Finance or any other related degrees
    • Business Administration/Business Management
    • Computing and Information Technology
    • Human Resource Management
    • Management
    • Public Administration

    Method of Application

    Interested and qualified? Go to Drudge Group on www.linkedin.com to apply

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