Executive Assistant at Telvida Communications Services

Job Description

• The successful candidate will work directly with the managing director to provide quality management support and assistance including responding to and relaying messages to the appropriate party. The person will have access to confidential information, requiring absolute discretion at all times
  

Essential Duties & Responsibilities

• Conserves MD’s time and promotes the corporate image by representing the Director internally and externally; providing liaison between the Director, key executives, and employees
• Supports all aspects of the Managing Director’s work including appointments in addition to managing dates, producing agendas, minutes and all key paperwork for meetings.
• Document minutes of all meetings as directed by the Managing Director. Undertake mailings and communication as directed by the Managing Director
• To oversee coordination and collation of quarterly reports for Directors
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Ensure necessary records are maintained that can readily provide current, accurate and accessible information
• Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
• Other duties as assigned
  

Requirements

• Minimum of HND/BS.c in any discipline with a minimum of 1 year experience in similar role
• Excellent written and verbal communication skills
• Excellent computer skills. Ability to use Microsoft packages
• Attention to detail
• Ability to work flexible time shift
• Strong and mature phone presence
• Ability to work in a deadline sensitive environment
• Ability to present information effectively to individuals as well as groups (customers, clients, co-workers)
• Strong typing and data entry skills
• Candidate must be proactive with a high level of initiative
• Interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude