Administrative Manager at Okhma Global Limited

Job Description
Logistics:

• Handle companies’ logistics i.e. equipment movements (INBOUND AND OUT BOUND)
• Be involved in the process of general purchases
• Maintain records of orders

Transport:

• In charge of all transport issues, drivers and vehicles
• Identify all procedures on transport and vehicles and follow it
• To ensure the drivers resume timely to their designated stations

Despatch and Mailing:

• In charge of outgoing and incoming mails
• Keep a record of all incoming mails directed to Okhma Global ltd
• Ensure mails to be treated by Admin are treated ASAP, and other dept or officers receive their mails

Communications:

• Reconcile all billings and ensure appropriate deductions are made
• Ensure all phone accounts are properly reconciled.
• Caution staff on phone use and recommend alternative and less expensive means of communication(i.e. emails or encouraging vendors to use skype)
• Ensure staff are duly but not wrongfully charged on personal calls
• Ensure staff phone accounts are duly and timely activated.

Utility:

• Identify process on Utility management
• Collate all utility charges to the company(Diesel/fuel, Electricity, water,)
• Monitor meters and utility usage
• Understudy all charges and ensure accuracy
• Ensure payments are processed and made it in time to avoid disconnections etc
• Monitor economic or social changes that influence charges, hence reflected on invoices
• Keep in check utility expenses and cut down excesses as well employ ways to reduce cost.
• Monitor and keep record of the generator and Nepa consumptions

Travel:

• To identify existing procedures in activating local and international travel for staff or visitors, official or personal(Management)
• To identify common routes of travel and form corporate alliances with relevant travel agents and airlines to achieve better travel rates or other benefits as applicable.
• Examine the performance of current travel agents and airlines being used and recommend on the position.
• Make out checklist to ensure travel processes are not missed out.
• Liaise with approved agencies and airlines on travel issues, having observed all procedures
• Identify embassy processes and liaise with embassies for easy processing of needed visa
• Ensure proper documentation on all travel initiated

Media & Event Protocol:

• Event coordination and Media:
• To identify company procedure on events.

Support Staff:

• To co-ordinate support staff (Security, cleaning and others)
• To Maintain a log for the cleaning of entire office and resident(MD)
• To supervise the Security staff
• To supervise their movements and whereabouts, during work hours

Filing/Documentation:

• Proper filing and documentations must be met.
• Process and activities must be filed.
• Monthly review of business activities.

Requirements

• A Bachelor's Degree in Business Studies or Administration with a minimum of 2 years post-graduate experience.
• A good working knowledge of the entertainment sector is an added advantage
• A Post-graduate Degree in Business Management/Administration will be an added advantage