Finance/Admin Executive at BluePoint Global Services Limited

Job Description

• Ensure that all reasonable discounts are taken on accounts payable
• Maintain supplier development and vendor data base
• Complete work order forms and process same to proper sources for approval
• Responsible for preventive routine maintenance and general repairs of all facility including, lightings, upkeep of all equipment, (proactively prepare routine maintenance schedule)
• Attend to facility user complaints and inquiries (staff, vendors, service providers)
• Ensure adequate & timely supply of office stationery / other general consumables
• Manage the store and requisition by issuing store requisition on request Maintain order levels for store items/office supplies through adequate inventory management
• Analyze maintenance & related operations, making suggestions for improvements
• Responsible for document management (hard and soft copy)
• Respond and assist with Admin requests from subsidiaries
• Generate payment request and petty cash
• Generates monthly summary of expenditures report
• Respond to all audit enquiries on the store
• Oversee and provide direction to cleaning staff and security personnel Provide information to the HRA Lead for budget planning and requests
• Offers support on all admin related matters to the HRA Lead
• Promote workplace safety and enforce health and other facility regulations
• Perform other duties as may be assigned
• Developing and maintaining a company’s financial policies and procedures
• Consolidate annual budget, including long-term cash flow planning and rolling business plan/forecast information for subsequent years
• Manage timetable for Lead input to budgeting, forecasting & monthly reporting requirements
• Perform key balance sheet reconciliations and central journal postings (advanced bookings; project prepayments and deferred income, income posting, etc.) Creating and completing financial reporting systems
• Maintain orderly account filing system
• Prepare periodic reconciliation statements and ensure that bank reconciliations are completed
• Ensure proper management of accounts payable and receivable in a timely manner
• Ensure that all reasonable discounts are taken on accounts payable
• Monitoring and controlling cash flow
• Generate payment request and petty cash
• Generates monthly summary of expenditures report
• Applies provisions of all financial regulations and ensures compliance by the Group

Competence Requirements
Specification/Qualification:

• A good first degree in Accounting / Finance or any of the Social / Management Sciences or related discipline
• Minimum of 4-6 years post NYSC experience in financial control and reporting Professional Membership
• A minimum of student membership of ICAN or ACCA is required.

Core Skills:

• Strong financial accounting and reporting skills
• Up to date knowledge of accounting regulations
• Flexibility and the ability to thrive in a fastpaced environment
• Financial modelling
• General managerial/ administration skills
• P/C personal productivity tools such as Microsoft Word, Excel, PowerPoint, Outlook e.t.c.