Admin and Logistics Assistant at Plan International

Role Purpose: To provide support to sound office and logistics management for all project activities in line with policies of Plan International, donor and Nigeria, including its laws. To contribute to the provision of regular and detailed administrative report to inform project management decisions

Contract Duration: 5 Months

Key End Results and typical Responsibilities

• Maintain general office systems including filing; including following up on timely timesheet submission; sending, receiving and distributing documents; and’ photocopying/Scanning.
• Coordinate and prepare mailings, including production, photocopying, assembling, posting and courier/shipping.
• Assist in the distribution of checks to vendors.
• Ensure the office is properly cleaned and well maintained.
• Work with the driver to ensure all vehicle documentations are in order, including but not limited to maintenance and fueling.
• Assist  in sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained
• Support program activities in the field where necessary.
• Keep and maintain store records and materials to ensure prompt supply of materials to staff  for the effective discharge of their  work without any disruptions of work-flow
• Implement the travel plans for all visiting staff/consultants/personnel’s.
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
• Maintain good professional relationship with relevant vendors.
• Perform additional and miscellaneous job-related duties for the office as assigned.

Qualifications and Experience

• A BSc or HND in related financial/Business administration courses.
•  At least 2 years practical work experience in supporting financial and administrative systems for donor funded projects.
• At least 1 Year experience in a humanitarian response programme with focus on logistics management