GM, Supply Chain Management & Procurement at Phase3 Telecom

Role Summary
The successful candidate will create supply chain management strategies that will increase business efficiency, S/He will also plan and coordinate the procurement process; developing a strategy to ensure the company secures the best products and services, Analysing sales patterns and inventory levels of existing stock, and staying up-to- date on market changes that can affect the supply and prices of goods/services.

KEY RESPONSIBILITIES

• Perform all procurement and contracting activities including pre-qualification, tender management, negotiation and management of contract payments.
• Responsible for sourcing for new contractors and conduct regular market surveys to benchmark prices.
• Responsible to negotiate and close contracts on behalf of the organization
• Perform cost and scenario analysis and set appropriate benchmarks
• Estimate risks and apply risk minimizing techniques.
• Develop partnership strategies with Vendors
• Develop an organisation's purchasing strategy
• Maintain updated contract database including information about suppliers’ products, prices, contract sum, duration of contract etc.
• Coordinate clearing and forwarding activities including logistics and warehousing
• Responsible for efficient purchasing of inventory, supplies and capital equipment for the company. Receives purchase requisitions and verifies for accuracy and authorization(s).
• Establishes and executes procedures for procurement policy.
• Prepares and issues purchase orders; determines and negotiates prices, delivery and credit terms; buys according to established company policies and procedures; maintains accurate purchasing records.
• Responsible for evaluating, assessing and selecting vendors based on capabilities, performance and consistent quality assurance. Maintains rapport and good working relationships with vendors; keeps accurate vendor records.
• Evaluates inventory reorder levels and quantity price breaks to determine most economical purchasing of inventory and supplies
• Prepares monthly reports and reviews forecast of purchasing commitments with relevant authorities.
• Expedites purchase orders as necessary and ensures delivery of purchased items for uninterrupted business process flow.
• Performs other purchasing or inventory control duties as necessary or as requested.
• Prepare contracts in collaboration with relevant departments.
• Administrate, coordinate and cooperatively work with other departments, to resolve all issues relevant to the suppliers and vendors.
• Analyse and strive to maintain up-to- date knowledge of market trends, pricing, availability, and capacity, technology and supplier capability relative to the product or parts assigned.
• Ensures that a proper inventory control system is in place to carefully monitor stock positions, reorder levels & obsolescence of stock
• Supervises the daily requisitions from end user and checks the status of item requested.
• Keep stock on hand in order to minimize purchases.
• Ensures that adequate stocks of key components are maintained in the stores to ensure there is no downtime in operational activity due to lack of stock/spares

QUALIFICATION/MINIMUM REQUIRMENT STANDARD

• Masters degree in Supply Chain Management or related field.
• First degree in Engineering or Social Sciences.
• At least 15 years work experience with not less than five (5) years in management role, designing and managing Company procurement processes.
• Strong professional experience in technical logistics of interacting with both local and international vendors and suppliers knowledge of procurement and logistics practice
• Experience within the Telecom Industry is a key requirement.
• Experienced in clearing and forwarding of equipment

KEY ATTRIBUTES

• Professional and Positive Approach
• Strong verbal, written and interpersonal communication skills
• Result oriented, able to work independently and under pressure
• Competent in planning, inventory management, requisition to payment, and related procurement and logistics systems.
• Ability to establish self as a true business partner at ease in interacting with internal and external stakeholders
• Strategic and analytical thinking and project management abilities, coupled with high level presentation and negotiation skills;
• Open minded approach to solving problems and dealing with new challenges
• Possess good understanding of market dynamics and sound business judgement
• Possess strong leadership skills
• Responsible and dependable
• Ability to negotiate and sustain networking relationships
• Excellent attention to details, good with numbers, collecting, analyzing and interpreting data
• Ability to make good decisions
• Possess very high integrity