Logistics Officer at Save The Children

Introduction
Save the Children is an International Organization that has been working for the rights of Children globally for over 90 years. Save the Children has been working in Nigeria since 2001 and has presence in 20 states. The Country Office is located in Abuja and Field Offices in Bauchi, Borno, Cross Rivers, Gombe, Jigawa, Kaduna, Katsina, Kebbi, Lagos and Zamfara states. Addtionally SCI has significant presence in Benue, Ebonyi, Edo, Enugu, Kano, Kogi, Kwara, Plateau, Sokoto and Yobe states. SCI thematic focal areas are Nutrition, Health, Child Protection, Food Security & Livelihoods, Education and WASH, Save the Children is under agreement with the Federal Government of Nigeria dated 10th October 2012.

Scope of Role

• To manage and support logistics, including the office vehicle [fleet], assets, properties and an efficient procurement system to ensure transparency and accountability for SCI Nigeria.

Role Purpose
Communications:

• Manage travel arrangements, including transport and hotel bookings.
• Liaise with the HR organization unit to ensure coordination of functions when official visitors are expected

Transport and Fleet Management:

• Manage drivers’ team.
• Manage, maintain and repair vehicles.
• Responsible for administering litigations and traffic offenses.
• Update the vehicle cost schedule and produce regular reports.
• Monitor markets on vehicle rentals as per SCI security and safety standards.

TIM and Asset & Facility Management:

• Enter all new items purchased in SCI TIM software and ensure reconciling with Assets register.
• Manage and maintain Asset and Inventory list for SC Nigeria leased property.  Ensure assets are numbered correctly.
• Ensure good condition of assets, and maintain Asset Condition reports.
• Ensure leased properties are in good habitable conditions.  Overseeing repairs on rented premises, liaising with the caretaker and landlord where necessary.
• Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.

Procurement and Supply:

• Respond efficiently and quickly to purchase requisitions, and follow up and maintain record of supplies.  Ensure that the items bought match the request, are of good quality, reliable, appropriate and at a reasonable price.
• Record all incoming goods, their dispatch and timely delivery to projects. Ensure complete documentation of procurement actions consistent with SC Nigeria policy is kept on file.
• Ensure proper documentation that allows quick and efficient release of goods from the warehouse/s.
• Maintain the procurement file and ensure that it is up to date with all documentation and information relating to any procurement under taken.
• Produce monthly logistics site report, vehicle and generator cost performance report.

Other activities:

• Monitor generator maintenance/repairs and ensure at any given time, the tracker is up to date.
• Ensure monthly reports shared with AOM and head of Logistics and as well produce monthly Logistics KPIs.
• To train the drivers, other logistics staff on all SCI procurement processes, assets management, transport systems.
• Supervise and ensure all Logistics protocols are followed within the field office and LGAs.

Qualifications and Experience
Essential:

• Level of Education - B.Sc/HND in any related discipline
• Good experience in: purchasing, clearing and forwarding, Warehousing, vehicle management, administration.
• Diplomacy, tact and negotiating skills.
• Team-working skills, Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy
• Practical experience in working HF and VHF radios.
• Commitment to SCI child safeguarding policies, equal opportunity, gender policies and humanitarian principles
• Knowledge of the Zamfara state terrain and specifically the WINNN/CDGP/CEFM programme

Desirable

• Experience in Logistics Management.
• Logistics training or qualification an added advantage
• Basic working knowledge of local language

Working Conditions

• Ability and willingness to travel to projects and stay in basic conditions when necessary.