Senior Administrative Officer at Neem Foundation

Details

•  Oversee and administer the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
•  Advise the Assistant Director and provide policy guidance and substantive inputs on administrative, legal, and human resource matters;
• Lead administrative structuring of other offices to improve efficiency and support;
• Oversee and maintain calendars and travel arrangements, provide logistical support to Office and respond to correspondences as requested, and handle day-to-day administrative problems and situations as they arise.
• Oversee flow of office correspondence.
• Ensure the timely processing of all administrative processes submitted to the unit for processing and ensure submissions to the Assistant Executive Director;
• Undertake research and analysis on specific tasks as required, and prepare letters and/or reports.
•  Provide assistance in the understanding and interpretation of Neem Foundation’s policies and procedures, as appropriate, and strict compliance with Administration and Financial Reporting/Requirements in line with Neem Foundation’s policies and standards.
• Support the achievement of programme objectives, including M&E, and maintain accurate and appropriate case documentation and records, and ensure the confidentiality of records/information.
• Ensure the protection of programme and office assets.
• Coordinate with the Foundational Procurement Focal Point all procurement processes; Ensure logistical/other support.
• Ensuring a good system in place to keep good control of office and IT inventories

Representation:-.

• Essential
• Strong sense of and respect for confidentiality.
• Ability to operate a computer and use MS Office essential.
• Ability to analyze and solve problems
• Skill in organizing resources and establishing priorities.
• Demonstrated ability to manage conflict and resolve complaints..
• Profile of Behaviour
• Confident, attention to detail, independent judgment, self-starter, reliable, team-player, friendly, flexible, disciplined, adaptable, numerate.