Shelter Program Manager Assistant at Solidarites International

Responsibilities and Task

• The Shelter Program Manager Assistant is in charge of supporting the MultiSectorial program manager towards the good implementation, achievement and reporting of the objectives defined in the proposals related to shelter activities;
• He / She manages, in cooperation with the MultiSectorial program manager, a team of shelter agents who will implement the activities in 3 areas of Borno State (Maiduguri, Monguno, Dikwa).

List of principal activities

Project relevance, quality and design

• Contribute to establishing operational assessment and evaluations activities;
• Contribute to define SOLIDARITES INTERNATIONAL’s local strategy and contribute to the annual programming by proposing new activities, especially activities targeting vulnerable people and IDPs in Borno State;
• Responsible to propose and guarantee quality approach mechanism are in place for the shelter activities to ensure transparency accountability of SI activities;
• Support the writing of technical annexes and chapters for the proposals and reports;
• Support the implementation of the shelter activities in compliance with the annual operational strategy and SOLIDARITES INTERNATIONAL’s technical requirements;
• Participate in evaluating the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual development and the population’s needs;
• Propose to the multisector program manager adjustments to the shelter activities, if necessary;
• Participate in building the teams abilities with respect to techniques or new methodologies;

Implementation and operational monitoring

• Support the Project Team in planning their operational activities;
• Meet the deadlines and adhere to predefined quality specifications;
• Support the Multisector Program Manager in ensuring the project management, monitoring and evaluation tools are in each operational department;
• Propose quality criteria and monitoring indicators for programs;
• Anticipate any issues linked with carrying out the activities and help to resolve any problems related to the activities;
• Suggest any adjustments to be made to the activity depending on contextual and indicator developments;

Institutional Knowledge Building - IKB

• Use the IKB tools proposed by SOLIDARITES INTERNATIONAL ;
• Participate in the centralization, validation, and distribution of procedures, guidelines and tools linked to the multisector activities;
• Build up on SOLIDARITES INTERNATIONAL (and stakeholders) intervention methods and techniques;
• To ensure that project files are complete, regularly updated, and saved on the mission external hard drive;
• Define the prerequisites for opened SHELTER positions together with the Multisector Program Manager;
• Greet and brief the new staff working on the program;
• In collaboration with the Multisector Program Manager, set up technical trainings depending on the operational needs and identified training requirements;
• Lead working groups and thematic meetings with the support of Program Manager;
• Evaluate and assess the performance of colleagues under his / her  direct supervision on a regular basis;
• Ensure adherence to SI security regulations and reinforce them with his /her team.

Reporting/ Communication / representation

• Pass upward to the MultiSectorial Program Manager / Coordination team any information on the security situation or on any event that could impact SOLIDARITES INTERNATIONAL activities and safety of the teams;
• Support the drafting of activities reports and amendments (including any annexes relating to specific activities) for the financial donors, local authorities and for internal purposes (weekly and monthly reports) by compiling all the operational data before sending them to the Multisector Program Manager;
• Ensure that all reports required by the MultiSectorial Program Manager are delivered on time and in the correct format;
• In his / her assignment area, might be appointed to represent SOLIDARITES INTERNATIONAL at meeting or forums concerning the activities;
• In collaboration with the MultiSectorial Program Manager, and administrative department, support the preparation of administrative documents (MoU, handover, etc.) to be jointly signed with government authorities, communities or partner’s;

ORGANIZATIONAL CHART POSITION (reporting and functional relationships)

• Line manager: Multisectorial Program Manager
• Line report(s) on base: Shelter Agents
• Functional manager: Shelter Technical Adviser

III. Profile required :

• Training: BSc in project management, construction, civil engineering or any related field.
• Languages: English
• Project related skills : good knowledge of the project cycle, project implementation, project follow-up
• IT skills: Good knowledge of Office software : Excel, Word, Outlook
• Professional experience: 2 year of experience in similar position (NGO/Private or Public sector)
• Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player