Field Coordination Assistant at Solidarites International

Responsabilites and Tasks :

Security

• Collect information within the Field Coordinator’s domain of responsibility by attending security briefings with – or in place of - the Field Coordinator
• Carry out security checks for the clearance of team departures out into the field
• Analyze information and inform the Field Coordinator
• Make the weekly security pack and send it to the Field Coordinator
• Establish informal ties and a network of contacts enabling the collection and verification of diverse information
• Maintain an updated list of security contacts in the zone
• Coordinate the weekly security briefing
• Run the contextual and security briefing for new expatriates, in conjunction with the Field Coordinator

Representation

• Under delegation of the Field Coordinator, represent Solidarités International during humanitarian and security coordination meetings
• Establish or reinforce relations with authorities under the delegation of the Field Coordinator;
• Meet with representatives from various authorities as often as needed to obtain documents or resolve related issues.
• Ensure that Solidarités International’s message is conveyed during meetings in accordance with its mandate and programs
• Regularly visit Solidarités International’s intervention sites

Humanitarian monitoring

• Communicate between the local and/or international NGOs in accordance with the partitioning of contacts decided with the Field Coordinator
• Under delegation of the Field Coordinator, attend meetings under his/her direct responsibility
• Participate in the drafting of Solidarités International’s intervention strategy in the zone (especially via annual programming) and suggest program orientations in liaison with the Field Coordinator and the base other departments. To this end, the Field Coordinator Assistant is responsible, under the supervision of the Field Coordinator, for humanitarian monitoring in his/her intervention zone so as to anticipate as early as possible the pertinent needs to be addressed within Solidarités International’s mandate.
• Monitor the activities in the programs implemented in his/her intervention zone by comparing the evaluation, intervention and monitoring reports

Coordination

• Draft minutes for the Field Coordinator for each meeting he/she attends
• Draft the weekly situation report for the context/security section
• Compile the weekly situation report and send it each Monday afternoon to the Field Coordinator
• In the absence of the Field Coordinator, coordinate the weekly base meeting
• Draft the minutes for base meetings
• Present the security context at the beginning of all weekly base meetings

III. Profile required :

• Languages : English, Hausa. Knowledge of other languages will be apprecicated (Kanuri, Fulfulde, etc.).
• IT skills : Good knowledge of MS Office. Knowledge in GIS is an asset.
• Professional experience: At least 2 years experiences in the relevant field.
• Personal qualities : Ability to train other staff regarding relevant work responsibilities, Ability to work in a team environment and coordinate assignments to achieve common goals.