Office Manager at KNCV Tuberculosis Foundation

Reports to: The Deputy Director, Operations.

Purpose of the Job

• The Office Manager is responsible for the logistics of staff including travel arrangements, organizes meetings internally and externally, ensures that the office supplies are in place.
• S/he is responsible for attending the security meetings and informing senior management on the security issues and trends.
• The Office Manager supervises the drivers and janitor based in Abuja.

Duties and Responsibilities
Meetings:

• Organize appointments and meetings in the big hall
• Maintain calendars and schedules
• Manage travel arrangements (excluding the drivers at the regional offices)
• Writing minutes of the weekly internal meetings and distributes
• Arranging presentations
• Preparing and distributing correspondence
• Compilig and present special reports
• Organizing catering services.

Office and Utilities Administration:

• Ordering and maintaining office equipment, supplies and furniture;
• Organizing repairs and upgrades
• Follow through on maintenance agreements and supplier contracts
• Researching vendors for pricing and delivery options

Office File Management:

• Designing filing systems
• Ensuring filing systems are maintained and up to date
• Anticipating needed supplies
• Verifying receipt of supplies before payment is requested.

Who are we looking for?
Education:

• A Degree in any relevant field such as Business Administration, Business Management.

Knowledge and Experience:

• Minimum of 5 years work experience in a similar position
• Profiency in M.S Office packages
• Excellent written and oral communication skills in English language
• Must be a team worker
• Strong interpersonal

Behavioral skills:

• The ability to organize and prioritize with eye for details
• The ability to operate in a problem solving way
• Multi-tasking and able to meet deadlines in time
• Strong interpersonal skills

What does KNCV Tuberculosis Foundation offer?

• KNCV offers you a contract according to the US fiscal year (30th September 2017) with possible extension depending on performance and available funding;
• An informal work atmosphere where initiative is appreciated;
• A highly-motivated team of experienced, self-driven colleagues;
• The salary is dependent upon education and relevant working experience;
• KNCV Tuberculosis Foundation has its own Employment Conditions Scheme.