Administrative Officer at International Medical Corps

Location: Maiduguri

Job Summary

• Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Essential Responsibilities

• Manage and coordinate all travel arrangements for staff as directed by supervisor.
• Advocate and promote a healthy, creative and safe work environment.
• Ensure proper functioning of the office
• Responsible for dealing with day-to-day IT queries
• Coordinating submission of staff Time sheet
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Develops administrative assistant by providing information, and experiential growth opportunities.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Overseeing the running of the Guest house and domestic Staff with the assistance of the Administrative Assistant.
• Assist HR in Staff on boarding processes.
• Contribute to team-wide communication and knowledge management and participate in organization wide events and discussions on related topics/projects
• Ensure hire processes are in compliance with all the formalities and registration required by local law.
• Manages and updates in real time Administrative databases
• Track and monitor annual leave, sick leave and absences.
• Manage employee relations
• Coordinate and facilitate employee exit process and archive all required documents.
• Manage and monitor all IMC offices and homes acquisitions, administration, maintenance.
• Ensure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, Internet and other communication function .
• In collaboration with HR track and monitor Expatriates’ visa extensions
• Monitor proper use and functionality of office equipment
• Custodian and distributor of field office assets.

Qualification and Experience

• Over two (2) years’ cognate experience
• Degree in Business Administration or any related course
• Experience in an INGO setting is an added advantage

Key Competencies

• Strong communication skills: oral, written and presentation skills.
• Should be a team player and culturally sensitive.
• Demonstrated proficiency in computer applications such as word processing, spreadsheets, email and utilization of the internet
• Strong leadership, team building, conflict resolution and ability to deliver IMC’s strategic objectives.
• Extremely flexible, and have the ability to cope with stressful situations
• Reporting and writing skills, managing processes,
• Analytical and Problem Solving
• Inventory control
• Proficiency in Microsoft Office

Note

• Candidates MUST state the position and location they are applying for as the subject of their email, otherwise applications will not be considered.
• Only Short-listed candidates will be contacted.
• Application letter and curriculum vitae should be in a single Microsoft Word Document.