Supply Coordinator Assistant at Solidarites International

Details:

Goal/purpose:

• The supply assistant supports the supply coordinator in implementing and supervising all supplies activities at his/her assigned base.
• In particular, he/she lends support to carrying out activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the purchaser or storekeeper in their absence.

List of main activities:

Management of supplies

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quotation requests and Internal Order Forms (IOFs)
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

 Management of freight

• Ensure  the planning and execution of freight is done
• Deal with the suppliers when there is problem
• ensure the security for road access is done Monitor the administrative documents for all rented trucks

 Management of warehouse

• Supervise the warehouse management
• Support the storekeeper in carrying out stock checks and physical inventories

 Human resource management

• Establish team schedules and follow up
• Ensure or assist with logistical training

Reporting

• Collect and check the IOF follow up before submission
• Collect and check the Stock management report before submission
• Prepare the supply logistic pack log for the mission

Requirements

Educational

• Minimum Bachelor degree in relevant field.
• Professional Certification/Diploma in Logistic and/or Supply Chain.

 Experience:

• Minimum 2-3 years of proven experience in relevant field of Logistic/Supply
• Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
• Previous team management experience
• Previous experience of remote management of teams.

Skills:

• Good interpersonal and conflict management skills.
• Ability to work under pressure and manage personal stress.
• Strong verbal and written communication skills
• Strong knowledge of Computer applications, specifically MS XL.

ORG CHART POSITION (reporting and functional relationships)

The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.

go to method of application »

Details:

Goal/purpose:

• The supply assistant supports the supply coordinator in implementing and supervising all supplies activities at his/her assigned base.
• In particular, he/she lends support to carrying out activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the purchaser or storekeeper in their absence.

List of main activities:

Management of supplies

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quotation requests and Internal Order Forms (IOFs)
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

 Management of freight

• Ensure  the planning and execution of freight is done
• Deal with the suppliers when there is problem
• ensure the security for road access is done Monitor the administrative documents for all rented trucks

 Management of warehouse

• Supervise the warehouse management
• Support the storekeeper in carrying out stock checks and physical inventories

 Human resource management

• Establish team schedules and follow up
• Ensure or assist with logistical training

Reporting

• Collect and check the IOF follow up before submission
• Collect and check the Stock management report before submission
• Prepare the supply logistic pack log for the mission

Requirements

Educational

• Minimum Bachelor degree in relevant field.
• Professional Certification/Diploma in Logistic and/or Supply Chain.

 Experience:

• Minimum 2-3 years of proven experience in relevant field of Logistic/Supply
• Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
• Previous team management experience
• Previous experience of remote management of teams.

Skills:

• Good interpersonal and conflict management skills.
• Ability to work under pressure and manage personal stress.
• Strong verbal and written communication skills
• Strong knowledge of Computer applications, specifically MS XL.

ORG CHART POSITION (reporting and functional relationships)

The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.

go to method of application »

Details:

Goal/purpose:

• The supply assistant supports the supply coordinator in implementing and supervising all supplies activities at his/her assigned base.
• In particular, he/she lends support to carrying out activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the purchaser or storekeeper in their absence.

List of main activities:

Management of supplies

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quotation requests and Internal Order Forms (IOFs)
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

 Management of freight

• Ensure  the planning and execution of freight is done
• Deal with the suppliers when there is problem
• ensure the security for road access is done Monitor the administrative documents for all rented trucks

 Management of warehouse

• Supervise the warehouse management
• Support the storekeeper in carrying out stock checks and physical inventories

 Human resource management

• Establish team schedules and follow up
• Ensure or assist with logistical training

Reporting

• Collect and check the IOF follow up before submission
• Collect and check the Stock management report before submission
• Prepare the supply logistic pack log for the mission

Requirements

Educational

• Minimum Bachelor degree in relevant field.
• Professional Certification/Diploma in Logistic and/or Supply Chain.

 Experience:

• Minimum 2-3 years of proven experience in relevant field of Logistic/Supply
• Work Experience in Humanitarian Sector in a cross-culture setting will be of an added value.
• Previous team management experience
• Previous experience of remote management of teams.

Skills:

• Good interpersonal and conflict management skills.
• Ability to work under pressure and manage personal stress.
• Strong verbal and written communication skills
• Strong knowledge of Computer applications, specifically MS XL.

ORG CHART POSITION (reporting and functional relationships)

The list above is not strictly definitive; an employee working within the framework of these tasks may carry out other tasks if asked to do so by his/her line manager.