Workshop Coordination Consultant at Palladium Group

Project Overview and Role
Palladium develops and delivers solutions that create positive impact for communities, businesses, societies, and economies. We transform lives and create enduring value by working with governments, corporations, and non-profit organizations.

Palladium Is Built On The Idea That Progress Will Be Supported By Four Key Pillars

• International Development
• Strategy Execution Consulting
• Impact Investment
• Training and Events

We create positive impact through more than 100 current projects with more than 2000 employees operating in over 90 counties.

Background
Palladium Nigeria is recruiting a Workshop Coordination Consultant to administer travel and logistics arrangements for a series of training events for the Voluntary, Rights-Based Family Planning (VRBFP) project. The consultant will support a total of 8 workshops conducted from February to April/May 2017. Each workshop will last three days in total, and serve up to 35 individuals (trainees). This is a part-time consulting position?up to 50 days of support?based in Kaduna, reporting to the VRBFP Training Officer.

Responsibilities

Tasks

• Participate in workshop planning.
• Act as liaison between participants and hotel/venue on all logistics issues relating to the workshop. This includes serving as the main point of contact (telephone and in-person) for all trainees arriving/departing the venue (evening and morning). Ensure smooth and timely check-in and check-out.
• Ensure that participants complete the registration process on day-1 of each workshop event, complete the daily attendance sheet, and submit the attendance sheet to Palladium Operations staff in Abuja.
• Ensure that complete documentations are received from all participants and submitted to Palladium Operations staff in Abuja for proper reimbursements and payments due them.
• Ensure proper documentation of daily proceedings including providing support for printings, photocopies, etc. for the duration of the workshops.
• Ensure safe keeping and availability of workshop materials for use during the workshops.
• Support workshop set-up (registration desk, stuffing of trainee folders, name tag creation etc.), and close-out.
• Liaise with venue catering staff for arrangement (and proper timing) of breakfasts, tea breaks, and lunches.
• Other administrative and logistics duties as assigned by VRBFP Training Officer.

Deliverables #DeliverablesDue date1Submission of daily trainee registration sheet for all 8 training event days
(8 trainings x 3 days each = 24 sheets in total)Same day as workshop

Duration/Schedule of Workshops TRAINING EVENTWORKSHOP DATESCONSULTANT
SUPPORT STARTCONSULTANT
SUPPORT ENDTOTAL DAYS OF SUPPORTTRAINING 1Feb 27-Mar 1Evening of February 26 (1/2 day) (arrival of trainees)Evening of March 1 (departure of trainees)3.5 days
TRAINING 2March 7-9Evening of March 6 (1/2 day)
(arrival of trainees)Evening of March 9 (departure of trainees)3.5 daysTRAINING 3March 14-16Evening of March 13 (1/2 day)

(arrival of trainees)Evening of March 16 (departure of trainees)3.5 daysTRAINING 4March 21-23Evening of March 20 (1/2 day)

(arrival of trainees)Morning of March 24 (1/2 day) (departure of trainees)4 daysTRAINING 5March 28-30Evening of March 27 (1/2 day)

(arrival of trainees)Evening of March 30 (departure of trainees)3.5 daysTRAINING 6April 11-13Evening of April 10 (1/2 day)

(arrival of trainees)Morning of April 14 (1/2 day) (departure of trainees)4 daysTRAINING 7April 18-20Evening of April 17 (1/2 day)

(arrival of trainees)Morning of April 21 (1/2 day) (departure of trainees)4 daysTRAINING 8
April 25-27Evening of April 24 (1/2 day)

(arrival of trainees)Morning of April 28 (1/2 day) (departure of trainees)4 day
Total number of workshop days during which Consultant is needed30 daysAdditional support days anticipatedUp to 20 daysTotal number of Consultant support daysNot to exceed 50 days

Minimum Education And Experience Required

• Bachelor's degree in Business, Management, Public Administration or related field.
• A minimum of 3 years work-related experience.
• Experience working with people in a customer service setting.
• Excellent communication skills required, both written and oral in Hausa and English language.
• Proven experience with workshop/training coordination and logistics.