Transport Officer at RusselSmith Group

Job Reference Code: FAS-17-001

Summary of Functions:

• General & Administrative
• Supervise the drivers and mechanic
• Maintain a filing system for each vehicle and that stores all information (vehicle purchase, insurance & registration documents along with all interventions
• Oversee the work of the mechanic/driver, ensuring monthly repair and new hire travel plans are developed and adhered to.
• Compile the monthly/quarterly fuel usage reports.
• Ensure inspection of vehicle is done regularly
• Ensure drivers have an up-to-date and proper driver’s license.
• Ensure vehicle particular is up to date
• Ensure drivers dressing code is followed properly
• Oversee recruitment of new drivers and testing of driver candidates in traffic rules, signage, signaling, and practical driving.
• Allocate and rotate appropriate work assignments, develop training plans. Submit regular and comprehensive monthly reports to the supervisor/manager on vehicle movements and problems.
• Ensure the vehicles are used in accordance with the company Rules and Regulations and that vehicle usage data is correctly recorded.
• Perform any other related duties when required
• Transport and Fleet Management
• Implementation of Transport policy approved by management.
• Ensure observance of road safety standards;
• ensure project vehicles are used in accordance with established rules and regulations and that vehicle usage data is correctly recorded.
• Propose improvements in the existing transport processes, systems and tools.
• Track vehicle and fuel usage and consumption rates; ensure that potential problems or fuel misuse is raised to management.
• Maintain daily duty rosters of drivers and dispatch vehicles daily.
• Prepare weekly schedules for drivers/operators.
• Track vehicle registration and insurance and work with procurement to ensure these are always renewed in a timely manner.
• Arrange for re-training and re-certification of drivers and registration and re-certifications of vehicles.
• Be responsible to implement the pick and drop schedule of staff from and to prescribed destinations.
• Coordinate the movement of vehicles at all time.
• Schedule the movement of vehicles and drivers.
• Check vehicle logs information daily/weekly, make corrections where necessary and sign off in each log to verify that this has been done.
• Collect vehicle logs from the drivers and review for accuracy.
• Discuss problems with logs with drivers and train new drivers on how to properly fill in vehicle logs.
• Collect daily and weekly vehicle checklists, verify their accuracy, and work with drivers to correct any problems.
• Track Branch Office transport personnel and vehicle movements.
• Manage relations with vehicle rental vendors and manage vehicle rentals as necessary for project operations.
• Fleet Maintenance and Servicing
• Fleet Maintenance and Servicing Maintain proper inventory of all components of vehicles, making sure they are maintained and checked frequently.
• Ensure the preventive maintenance, oiling and servicing schedule of the vehicles is followed.
• Track repairs and costs as part of monitoring and overseeing the repair processes.
• Prepare purchase requisitions for repair and maintenance at the appropriate garages.
• Maintain good working relationships with venders of vehicle services and parts and liaise with them regularly on vehicle repairs to ensure repairs are appropriate and done thoroughly.

Educational Qualifications:
A good university first degree is required.

Experience Required:
0-2 years

Skills/Qualifications Required:

• Flexibility & Creativity Skills
• Strong Analytical & Problem-Solving Skills
• Customer Centric Orientation
• Excellent interpersonal, and relationship building skills.
• Business Writing Skills
• Communication Skills – Articulation, Enunciation & Elocution
• Communication Skills – Written
• Customer Centric Orientation
• Detail-Orientation - Meticulous, Punctilious & Conscientious
• Diplomacy, Discretion & Business Ethics
• Flexibility & Creativity Skills
• Interpersonal & Relational Skills
• Excellent Leadership Skills
• Excellent Numerical & Data Literacy Skills
• Planning & Project Management Skills
• Presentation Skills - Charisma, Poise, Aura & Comportment
• Good Research Skills
• Statutory Laws & Regulations Familiarity
• Excellent Supervisory Skills
• Team Orientation & Spirit
• Detail oriented but able to quickly grasp the big picture
• Microsoft Excel Proficiency
• Microsoft PowerPoint Proficiency
• Microsoft Word Proficiency
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services

Physical Demands:

Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:

The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.