Procurement Officer at FHI 360

Job ID: 18213
Contract type: 1 year  fixed term
Area: Program Management

Job Description

• The Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS) project is a five-year PEPFAR program to provide high quality HIV/AIDS services, and to build the capacity of the public and private sectors in Nigeria in order to provide these services in a sustainable manner. The SIDHAS project is funded by the United States Agency for International Development (USAID).

Job Summary / Responsibilty

• Along with the Senior Procurement Officer, plan and implement systems and policies that guide all operations related to procuring supplies and services (in accordance with FHI360 policy, USAID policy and other donor policies) in support of all FHI360 offices and projects at CO and field offices, both domestic and international sourcing.

Duties and Responsibilities

• Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications.
• Implement procurement policy and systems for FHI procurement at CO and field office level.
• Undertake tendering, evaluation, placement and monitoring of a portfolio of Country Office and Field Offices procurement.
• Support the planning and coordination of central procurement activities of FHI with CO and Zones, including storage and delivery.
• Assist in the training of staff at the zonal level in procurement rules and processes and record keeping.
• Monitor procurement processes and compliance with FHI procedures at CO and field level.
• Coordinate formal bids and request for proposal (RFPs).
• Review and assist in the development of specifications, terms and schedules.
• Prepare specifications, compare bids received and present recommendations on purchases to management.
• Prepare specifications required for various supplies and make them available to suppliers.
• Adhere to all FHI required procurement budgets, FHI and donor purchasing guidelines, policies and controls on procurement.
• Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders.
• Drive continuous improvement in all aspects of the procurement process.
• Maintain procurement files and other documentations.
• Perform other duties as assigned.

Qualifications

• B.Sc. in relevant field with 3 - 5 years of relevant procurement experience.
• Or MSc. in relevant field with 1 - 3 years relevant procurement experience.
• Demonstrated success in multicultural environments is an advantage.
• Familiarity with donor-funded procurement rules and regulations (experience with USAID procurement a plus)