Finance & Administrative Assistant at FHI 360

Job ID: 18113

Project Summary
The FHI 360 Four Pillars PLUS project in Nigeria aims to improve the quality and relevance of secondary education for girls and boys and boost retention rates in Calabar Educational Zone, Cross River State, Nigeria. The project works through the strategies of adolescent career and life mentoring, teacher professional development, and community engagement to address the complex barriers to education and health for girls and boys. The PLUS component focuses on strengthening Adolescent Reproductive Health Education, addressing Early Pregnancy, Early Marriage and School-Related Gender-Based Violence. This is a 4 year project with funds provided annually.

Job Summary / Responsibilities
Human resources support:

• Make necessary arrangements for working space supplies, furniture, and equipment.
• Brief new local hires on office procedures and services, forms they may utilize, supplies available, etc.
• Maintain up to date personnel records on all staff under the project.
• Provide support to the Project Director and other project staff as needed.

Petty cash management:

• Responsible for administration of petty cash fund including: preparing request for authorization of cash payments, making purchases, replenishment of funds, securing reimbursement for individual purchases, issuing cash advances, and closing of account.
• Maintain log of petty cash advances and of expense receipts paid through petty cash.
• Provide support to the Senior Finance and Admin Officer as needed.

Office/procurement management:

• Assure that all activities of the project administrative office are carried out in strict adherence to established policies and procedures, and that specific Project Director’s approval is obtained prior to any action for which such approval is required.
• Assess the project’s equipment needs and procure the necessary equipment for the office.
• Manage the project’s filing system and provide training to staff as needed to ensure adequate organization of the project files, including electronic and hard copy files.
• Oversee travel logistics for field staff and consultants (airline/train/hotel reservations, visas, advances, insurance, and travel notification) and process expense reports.
• Coordinate consultants for various activities (contact consultants for necessary paperwork, prepare consultant agreement requests and work orders with input from technical staff) and submit complete documentation to the SFAO for payments.
• Support the SFAO in managing the procurement of project goods and services as required, including assistance with developing bid specifications, review of requisition orders for accuracy, contact suppliers for bids, prepares purchase orders or other vendor agreements, and follow up with vendors on shipment of goods, obtains certifications of delivery and conduct check against orders. 

Program backstopping:

• Provides program support as needed for project component leaders in the area of management and coordination of training and mentoring logisticsPerform other functions as needed.
• Perform other functions as needed.

Qualifications

• University degree in Accounting, Finance or Business administration
• Minimum of 1-3 years experience in accounting related to NGOs and community level programs, with increasing responsibility.
• Experience with administrative and secretarial skills
• Sound accounting skills
• Experience with large complex organization is required, familiarity with international NGOs preferred

Remuneration
Very competitive compensation package.