Administrative Assistant at FHI 360

Job ID: 18120

Project Summary
The Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS) project is a five-year PEPFAR program to provide high quality HIV/AIDS services, and to build the capacity of the public and private sectors in Nigeria in order to provide these services in a sustainable manner. The SIDHAS project is funded by the United States Agency for International Development (USAID).

Job Summary / Responsibilities

• Under the direction of the Director, the Administrative Assistant will be responsible for the provision of administrative and logistical services to the directorate.
• Assist in arranging travel logistics for department staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
• Handle all photocopying assignments, development and printing of documents and photographs including reproduction of recorded videotapes for the office.
• Assist in the provision of logistic support for workshops and trainings.
• Assist in the maintenance of an efficient records/storage of all office supplies.
• Serve as point of contact for logistical and administrative needs in the department.
• Coordinate all administrative and secretarial support services for the department (as relevant).
• Record minutes of staff meetings and circulate same amongst the staff of the department.
• Assist with production of presentation materials for staff members.
• Perform any other duties as assigned.

Knowledge, skills and abilities:

• Knowledge of general office practices and administrative procedures.
• Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information.
• Knowledge of budget preparation and monitoring.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well developed computer skills, including knowledge of Microsoft office products.
• Typing skills.

Qualifications

• University degree, recognized equivalent or HND.
• Familiarity with administrative and secretarial skills is an advantage.
• Familiarity with international NGOs is an advantage.
• Experience with large complex organization preferred.

Remuneration
Very competitive compensation package.