Logistics Coordinator Assistant at Medecins Sans Frontieres

 Main Purpose
Assist the logistics coordinator in specific activities and assume some delegated tasks, according to his/her instructions and complying with MSF standards, in order to ensure a proper logistic management in capital and provide support to logistic activities in the projects.

Job Description (Shortened)

• Plan and supervise the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), in order to ensure the best operational working conditions in the coordination project. Supervise all staff necessary to run the base, including contractors or daily workers for small construction projects.
• Support the logistics coordinator and/or the supply manager in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timeliness.
• Organize and supervise the fleet of vehicle in the coordination base (driver’s schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs. Collaborate with the mechanic to update and to fill report monthly for all projects.
• Assist the logistics coordinator with the check up and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication, including conducting physical maintenance, updating antivirus software, and ensuring timely backups.
• Ensure repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and inform to the logistic coordinator in case of any further needs concerning technical equipment, in order to have an adequate running. Track all projects’ equipment with an updated Tugeres.
• Support the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), including security hibernation rooms. Supervise the radio operator to follow all movements in Maiduguri and maintain perfect communication with the Logistics Coordinator about team locations.
• Inform the logistics coordinator in case of any major issue and draw-up all required reporting, in order to keep updated and reliable information that will ease decision-making.
• Maintain and distribute on a weekly basis a contact list for all MSF phone numbers and email addresses in the projects, ensuring that every expat has a charged phone with credit at all times.

Requirements

• Education: Essential secondary education plus further training
• Experience: Essential two years of previous experience in similar jobs.
• Desirable with MSF or other NGOs, in developing countries Essential experience managing staff.
• Languages: Mission language essential. Local language essential.
• Knowledge: Essential computer literacy (word, excel, internet)
• Technical capabilities in logistics (mechanics, electricity, construction
• Competencies: Stress Management, Commitment, Flexibility, Results, Teamwork

Work Location
Maiduguri, Borno state (Nigeria).

Contract
Fixed-term contract. Working hours according to Nigerian law.

Deadline

10 January 2017