Office Assistant at African Field Epidemiology Network (AFENET)

Responsibilities
Provide logistics support for program training and field activities:

• Support the program office in a variety of Administrative, financial and operational duties
• Performs a variety of routine to moderately skilled clerical support functions, including word processing, data entry, financial management, and other related duties as assigned
• Support Administration unit in coordinating travel plans for program staff, residents and other program sponsored travelers assigned to program related activities.
• Receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality

The candidate for this position should also be potentially able to perform the following duties/tasks:

• Support NFELTP Administrator in compiling periodic NFELTP and PMI program update reports
• Work with NFELTP Administrator to prepare and reconcile travel and operational expenses for program staff, residents and stakeholders for NFELTP and PMI activities. Ensure payments are made timely and vouchers for reimbursement are accurate;
• Support NFELTP Administrator in coordinating travel plans for program staff, residents and other program sponsored travelers assigned to program related  activities;

Support in maintaining field reports from residents and graduates assigned to core program activities:

• Screen all incoming calls and be responsible for messages getting to the supervisor
• Provide visitors with accurate and appropriate information and direct them to the proper area or personnel.

Qualification and Experience

• First University Degree
• At least two years experience

Knowledge Requirements:

• Language Proficiency: Working knowledge of English Language to be able to communicate with staff in the course of his/her work
• Ability to establish and maintain good relations with people at various levels and of different nationalities
• Job Knowledge: Proven knowledge of modern office procedures
• Skills and Abilities: Ms Word. Ms Excel