Facilities Assistant at RusselSmith Group

Summary of Functions:

Facility Operations & Servicing
§ Office Space & Work Station Allocation As Required/On Need Basis
§ Energy Savings Measures & Initiatives
§ Energy Management - Weekly Diesel Supply
§ Energy Management - Monthly PHCN Recharge Credit
§ Energy Management - Daily Generator Checkup & Analysis
§ Energy Management - Monthly Generator Servicing & Maintenance
§ Routine Office & Staff Houses Interior Fumigation On Pre-Scheduled Basis
§ Routine Office & Staff Houses Exterior Fumigation On Pre-Scheduled Basis
§ Routine A/C Checkup & Servicing On Pre-Scheduled Basis
§ Generator Functionality & Availability
§ Inverter Functionality & Availability
§ PHCN Functionality & Availability
§ Routine Water Dispenser Servicing On Pre-Scheduled Basis
§ Weekly Supply Of Water For Office

Facility Maintenance
§ Facility Ambience & Sanitation
§ Identification & Notification Of Health Hazards On The Premises
§ Routine Inspection Of Office & Staff Houses Sanitation
§ Waste Management - Disposal/Destruction Of Hazardous Materials
§ Waste Management - Segregation & Disposal
§ Waste Management - Sewage, Drains & Gully
§ Environmental Hazard Management/Planning & Remediation
§ Routine Checks & Inspection Of Office & Staff Houses Supplies
§ Maintenance Of Reorder Level Of Materials & Requisition
§ Routine Electrical Repairs & Maintenance On Pre-Scheduled Monthly Basis
§ Routine Carpentry Repairs & Maintenance On Pre-Scheduled Monthly Basis
§ Routine Office Equipment Repairs & Maintenance As Required/On Need Basis
§ Routine Painting Of Office Space On Pre-scheduled Basis
§ Implementation Of Defined Preventive, Predictive & Corrective Maintenance Measures

Security Monitoring
§ Monitoring & Tracking Of Company Assets/Property Entrance
§ Monitoring & Tracking Of Company Assets/Property Exit

Support Services
§ Maintain, Challenge & Evolve Service Delivery
§ Meeting Business Operational Needs
§ Timely Quality Service Level Delivery In Line With Requirements
§ Alignment Of Service Delivery With Approved Policies & Procedures
§ Maintenance & Actualization Of Optimal Efficiency
§ Timely Escalation & Resolution Of Issues As & When Required
§ Prompt Processing Of Rendered Services Invoices
§ Provision Of Internal & External Customers With Compliant & Reliable Services
§ Courteous Customer Service Liaison
§ Provision Of Unparalleled Service Delivery To End Users
v Administration
§ Clerical & Administrative Support
§ File Management & Archiving
§ Planning & Meeting Organization
§ Stationary Inventory & Management

Educational Qualifications:

• Degree in Facilities Management or and other Management Courses

Experience Required:

• 0-2 years

Skills/Qualifications Required:

• Excellent interpersonal and Intrapersonal skill
• Good written and oral communication skills
• Good team spirit and project management skills
• Good administrative and organizational skills
• Good problem solving skills and initiative
• Good relational and customer service skills
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; multi-tasking skills and organizational skills
• Strong analytical and data analysis skills
• Exhibits initiative, responsibility and flexibility
• Proficient in the use of Microsoft Office Tools

Physical Demands:

• Regular use of the telephone and e-mail for communication is essential. Standing and Sitting for extended periods is common.
• Hearing, vision and speaking within normal ranges is essential for normal conversations.

Work Environment:

The job is performed both indoor and outdoor in a traditional office setting. Activities include extended periods of standing, sitting occasional fast paced events and extensive work at a computer monitor and/or calculator