Executive Assistant at 360 Degree Habitat Limited

Key Responsibilities

• To provide value added support during the day to day activities of our senior management, freeing up much valuable time to allow them to focus on the projects
• Primary telephone and email coverage for the management
• Screening calls; managing calendars; making travel, meeting and event arrangements.
• Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics.
• Preparing documentation for meetings and conference calls, drafting letters and memos
• Complex diary management and organization of: internal and external meetings including client meetings, senior management functions and video/conference calls
• Arrange internal and external meetings.
• Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.
• Regularly assist visiting international executives with scheduling, administration and on-the-ground logistics
• Managing inbox of Head and MDs: Screening emails, responding where appropriate
• Arranging regular global and complex travel itineraries – flights, hotels, cars etc.
• Completion of expense claims and invoice payments.
• Typing, filing, copying confidential documents
• Conduct online and off-line research as requested.
• Devise and employ fruitful sourcing strategies.
• Prepare expense reports.
• Maintain confidential information of the higher management.
• Performs administrative duties for executive management.
• Preparing reports and financial data; training and supervising other support staff; and customer relations.
• Examine and re-evaluate existing contracts/Projects.
• Frequent personal administration and ad-hoc secretarial requests as assigned

Qualifications/Requirements

• Higher Certificate/Bachelor's Degree in Administration or other relevant field
• Ideally, an experienced Personal Assistant from a financial institution preffered
• 2-4 years of PA experience for a senior manager as a minimum
• Excellent technical knowledge of Microsoft Office applications
• Must possess competent customer service skills
• Ability to handle sensitive and confidential information
• Multi-tasking
• Adaptability,team working style
• Communication; Building Relationships
• Decision Making & Judgment
• Integrity & Professionalism
• Technical Ability
• The ideal candidate must be flexible and have excellent organizational and planning skills