Short Term Contractor - STS (Temporary) at African Development Bank - AfDB

Reference: ADB/16/097
Location: Côte d’Ivoire
Grade: GS5/6/7
Position N°: NA

The Position

• Occasionally, the Bank offers limited opportunities to recruit its short term service staff (STS) for administrative support in the following areas: Secretarial duties, IT, Communication, Law, Finance, Accountancy, Economics, Medical, etc.

Duties and Responsibilities
Under the overall supervision of the Director, a Manager or a team member, the incumbent will carry out the following duties:

• Organize and manage the office of the Director, the Manager or a team member.
• Manage the office’s document processing, filing and tracking system.
• Assist in managing and maintaining the Director or Manager’s diary and email.
• Screen mails, emails and telephone calls, highlight urgent and priority matters requiring the Manager or Director’s attention, and direct incoming visitors.
• Draft, type and dispatch memoranda, acknowledgement notes and responses to messages, and follow-up with relevant members of the office team.
• Proofread routine documents prepared for the Manager or Director’s attention and signature, in consultation with relevant members of the office team.
• Schedule meetings between the Manager and the Director and key stakeholders within and outside the Bank as well as compile relevant documentation and briefings.
• Compile appointments, invitations and other requests for meetings.
• Organize travel and accommodation arrangements and prepare the work program and the working documents for missions.
• Make necessary arrangements for visitors.
• Provide administrative support, including preparation of administrative forms and processing of requests in SAP.
• Provide any other administrative support or service.

Selection Criteria
Including desirable skills, knowledge and experience

• Have at least a Bachelor's degree or its equivalent in the following area of competence: Office management, Legal, Finance, Accounting, Administration, IT or any other related discipline.
• Have a minimum of four (4) years relevant experience in the fields of expertise concerned.
• Experience in international organizations will be an asset.
• Good organizational and planning skills.
• Strong customer service skills, ability to multitask, attention to detail and ability to work with a diverse workforce.
• Sociable personality that facilitates good interaction in a team.
• Strong proactive “can-do” approach. Applicants must have the ability, energy and appropriate demeanor to take initiative and plan and carry out necessary tasks to ensure the office’s activities are successful.
• Excellent sense of initiative, confidentiality, enthusiasm, and team spirit.
• Ability to develop knowledge of rules and procedures would be an asset.
• Excellent written and verbal communication in English or French, with a good working knowledge of the other language.
• Competence in the use of standard Microsoft software (Word, Excel, PowerPoint, MS Projects); knowledge of SAP would be an added advantage.