Executive Administrator Partner at Actuarial Advisory Consults

Details: Scope of work
The Executive Administrator will work closely with our growing consulting team on a broad range of activities including industry and market research, document file management, and invoice preparation, budgeting, advanced secretarial, administrative and project-related assignments.

Responsibilities:

• Managing hard copy and electronic databases for projects, including organization of document hardcopy and electronic files.
• Creating electronic files and drafting correspondence on various matters.
• Screening telephone calls, taking detailed messages, coordinating meeting space and maintaining calendars as directed.
• Assisting in formatting and optical enhancement of external presentations.
• Conducting directed secondary research.
• Organizing receipts and preparing expense reports in a timely and accurate manner; reconcile as required.
• Coordinating domestic and international travel schedules and related reservations.
• Be proactive in meeting officer’s needs.
• Maintaining internal contact databases as well as marketing, pitch and project related reports.
• Preparing invoices and maintaining project tracking. Routing incoming mail.
• Performing related duties as assigned. (e.g., summarize documentation, prepare binders, etc.)
• Responsible for all secretarial duties in support of the team.

Requirements/Qualifications:

• Minimum of HND/Bachelor’s degree required.
• A minimum of 2 years of applicable experience in consulting firm or related discipline.
• Strong proficiency in MS Outlook, Word, Excel and PowerPoint
• Excellent typing and word processing skills; basic spreadsheet skills.
• Strong interpersonal skills; ability to work with all levels of the dispute practice staff.
• Outstanding organizational, time-management and prioritization skills.
• Detail-oriented, resourceful and flexible.
• Strong written and verbal communication skills.
• Some flexibility in working overtime.
• Ability to research, analyze and synthesize large amounts of data.
• High levels of discretion, professionalism and independent judgment.
• Ability to work independently as well as collaboratively; functions well in a team environment.
• Ability to work well in a dynamic, fast-paced environment and under deadline pressure.