Purchase Officer at Solidarites International

Mission

• The purchase officer carries out the purchases for the programs and structure for his/her assigned base.
• He/she is one of the guarantors for implementing and respecting Solidarités International purchase procedures.
• He/she is responsible for filing and archiving logistics documents linked to purchases

List of main activities
Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files 

Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
• Ensure that the format of, and information on quotes and invoices comply with regulations
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers
• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors
• Monitor and update IOFs electronically

Reporting/Capitalization:

• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders

ORG CHART POSITION (reporting and functional relationships)

Line manager: Purchase Manager, logistician
Line Report(s) [on Base]:

Functional Manager:
Functional Report(s):

Profile required :
    Training: Logistics, Administration, Finance, HR Management
    Languages: English, Haussa, Kanuri
    IT skills: Good knowledge of Office software : Excel, Word, Outlook
    Professional experience: 2 year of experience in similar position (NGO/Private or Public sector)
    Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player.