Business Support Assistant - Inventory (G4) at World Food Programme (WFP)

Location: Maiduguri

Key Responsibilities (not all inclusive, nor exhaustive)

• Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
• Respond to queries and escalate where appropriate, in order to provide a timely and accurate services to clients.
• Support inventory management on ICT items.
• Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function
• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support client to deliver their work.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate system.
• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.

Qualification, Experience and Attributes

• Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routine and methods in order to complete processes under minimal supervision
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basis on-the-job training to more junior staff.
• Fluency (leve C) in both written and oral communication in English language.
• Knowledge of Hausa and Kanuri local Languages is desirable.