Admin/Front Desk Executive at Hreade

Reports To:

• Admin Manager, All Directors

ESSENTIAL JOB FUNCTIONS

• Manages office filing system;
• Responsible for monitoring and replenishing stock level of office materials such as paper, toner, office pins, folder etc;
• Coordinates overall administrative activities for the department.
• Keep updated records and files and maintain financial sheets with office expenses and costs.
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image;
• Ensures that the front office environment is kept in good condition through effective supervision of personnel in charge of cleaning
• Answering/dialing calls, transferring them to relevant persons, taking messages and passing them to the concerned person
• Receiving and delivery of office mails
• Receiving and directing visitors to appropriate office
• Ensure timely delivery of office supplies for the entire staff in accordance with company purchasing policies and budgetary restrictions
• Responsible for receiving and attending to guest’s needs
• Assists in the coordination of overall administrative activities for the office
• Assist with drafting of letters;
• Carries out secretarial duties for the departmental Directors, as directed.
• Participates as needed in special department projects.
• Take up other duties as assigned (travel arrangements, appointment schedules, liaison with our bankers etc.)
• Acting as a liaison between clients and executive staff.

EDUCATION:

Bachelor’s degree in any field from a reputable and accredited University

KNOWLEDGE REQUIREMENT

• Very good use of Microsoft Office package.
• Familiarity with the use office machines (e.g. Scanner, printer, photocopier etc.)
• Thorough knowledge of customer service, office management and basic book keeping procedures.

SKILLS REQUIREMENTS:

• Working with people
• Presenting and Communicating Information
• Good Interpersonal skills
• Time Management skills
• Ability to multitask
• Organizational skills
• Detail Orientation and analytical
• Knowledge of office management
• Deciding and Initiating Action
• Following instructions and procedures.

WORK EXPERIENCE:

At least 1-3 years proven experience as Admin/Front Desk officer or relevant position.